DAAP COOPERATIVE EDUCATION
STUDENT HANDBOOK
ELCE // DAAP Co-op Student Handbook // August 2022 // 2
DAAP Co-op Handbook Table of Contents
DAAP Co- op Handbook
.............................................................................................................. 2
I.
How
to
Use
this
Handbook
........................................................................................... 5
II.
Approval
of
this
Handbook
.............................................................................................. 5
III.
Definition
of
Cooperative
Education
.......................................................................... 5
IV.
Key
Terms
...................................................................................................................
6
V.
Introduction ................................................................................................................ 7
A.
The
Division
of
Experience-Based
Learning
and
Career
Education
(ELCE)
.......................................... 7
1.
Mission
of
Cooperative
Education
............................................................................................. 7
2.
Faculty ................................................................................................................................. 7
5. Location, Hours, Contact Information
......................................................................................... 8
B.
The Cooperative Education Program
............................................................................................. 8
Requirements
of
a
Cooperative
Position
........................................................................................ 8
C.
International
Co-op
and
Experience
Programs
............................................................................... 9
1.
The
International
Experience
Program
(IEP)
............................................................................ 9
2.
The
International
Co-op
Program
(ICP)
................................................................................... 9
D.
Experiential Explorations
Program
(EEP)
.................................................................................... 10
1.
Emerging Professional EEP
................................................................................................... 10
2.
Professional Practice
EEP
........................................................................................................ 11
3.
Entrepreneurship
EEP
............................................................................................................. 13
4.
Career-Related
Travel
EEP
..................................................................................................... 14
5.
Student Process for EEP
...................................................................................................... 14
E. Student Teaching
..................................................................................................................... 15
IV.
Eligibility .................................................................................................................. 16
A.
General
Application
Criteria
for
All
Programs
............................................................................... 16
B.
Application
Criteria
for
International
Students
............................................................................. 16
V.
Applying
to
the
Co-op
Program
....................................................................................
17
A.
Process ................................................................................................................................. 17
B.
Deadline ................................................................................................................................ 17
C.
Notification ............................................................................................................................. 17
D.
Transition,
Transfer
Student,
or
Change
of
Major
Application
Process
............................................ 17
E.
Re-
admission .......................................................................................................................... 18
F.
Prior
Learning
Assessment
(PLA)
................................................................................................ 18
ELCE // DAAP Co-op Student Handbook // August 2022 // 3
VI.
Cooperative
Education
Courses
...................................................................................
21
A.
Introduction
to
Cooperative
Education
(PD10**)
.......................................................................... 21
B.
Professionalism
& Purpose
for
the Arts
(PD2071)
......................................................................... 21
C.
Applied Professional Practice (PD2091)
...................................................................................... 21
D.
Orientation
to
International
Cooperative
Education
..................................................................... 22
E.
Exploring
Culture,
Life,
and
Work
Abroad
(PD2010)
...................................................................... 22
VII.
Participating
in
the
Cooperative
Education
Program
..................................................... 23
A.
Cooperative
Education
Calendar
................................................................................................ 23
B.
Search for a Cooperative Education Position
................................................................................ 23
1.
Rules that
Apply to
the Search
for
a
Cooperative Education Position
............................................ 23
• a. Geographic Preference…………………………………………………………………………….24
• b. Students Contacting Employers………………………………………………………………….. 24
• c. Participation & Professionalism……………………………………………………………………24
• d. Non-Compliance……………………………………………………………………………………25
C.
Interviews .............................................................................................................................. 27
D.
Accepting
a
Co-op Position
........................................................................................................ 27
1.
Verbal Acceptance and Notification
.......................................................................................... 27
2.
Dates
and
Duration
................................................................................................................. 27
3.
Compensation .................................................................................................................... 27
E.
Relocation .............................................................................................................................. 28
F.
Registering
for
Co-op
................................................................................................................ 28
G.
Considerations During
the
Co-op
Semester
................................................................................. 28
1.
International
Students .......................................................................................................... 28
2.
Housing .............................................................................................................................. 29
3.
Verification
of
Full-Time
Status
............................................................................................... 29
4.
State
Residency .................................................................................................................. 29
5.
Health
Insurance ................................................................................................................. 29
6.
Financial
Aid ........................................................................................................................ 30
7.
Scholarships ....................................................................................................................... 30
VIII.
Cooperative
Education
Policies
..................................................................................
31
A.
Cooperative
Education
Calendar
................................................................................................ 31
1.
Absence Due to Illness
........................................................................................................... 31
2.
Absence for Personal Reasons
................................................................................................ 31
B.
Standards of Professional Conduct
............................................................................................. 31
1.
Notice of
Non-Discrimination /
Title
IX
.................................................................................... 31
2.
Mental
Health
Services
......................................................................................................... 32
3.
Campus Resources available to you during your Co-op placement
............................................... 32
C.
Work
Tenure .......................................................................................................................... 34
D.
Change
of
Employer
.................................................................................................................. 34
1.
Voluntary
Change ................................................................................................................ 34
2.
Involuntary
Change ............................................................................................................. 34
E.
Classes
During
the
Co-op
Semester
.............................................................................................. 34
ELCE // DAAP Co-op Student Handbook // August 2022 // 4
F.
Independent
Contracting ......................................................................................................... 35
G.
Unemployment
Compensation
................................................................................................. 35
H.
Suspension
or
Withdrawal
.......................................................................................................... 35
1.
Academic
Suspension
........................................................................................................... 35
2.
Cooperative
Education
Suspension
......................................................................................... 35
3.
Official
Withdrawal
from
the
Cooperative
Education
Program
.................................................... 35
4.
Unofficial
Withdrawal
from
the
Cooperative
Education
Program
................................................. 35
IX.
Military
Obligations .................................................................................................. 37
A.
Selective
Service ..................................................................................................................... 37
B.
Non-ROTC Military Training
....................................................................................................... 37
C.
Reserve
Officers
Training
Corps
(ROTC)
.......................................................................................
37
D.
Student
Responsibilities .......................................................................................................... 37
X.
Cooperative
Education
Semester
Requirements
.............................................................. 38
A.
Registration ........................................................................................................................... 38
B.
Assignments .......................................................................................................................... 38
1.
Student
Report-Part
1
............................................................................................................ 38
2.
Student
Report-Part
2
............................................................................................................ 39
3.
Student
Report-Part
3
............................................................................................................ 39
C.
Employer
Report ..................................................................................................................... 39
D.
Post
Co-op
Reflection
................................................................................................................ 39
E.
Summary
of
Requirements
......................................................................................................... 39
XI.
Cooperative
Education
Recognition
and
Certificates
...................................................... 40
A.
Cooperative Education &
Practice
Excellence
.............................................................................. 40
B.
Cooperative Education &
Practice Participation
............................................................................. 40
C.
International
Cooperative
Education
Certificate
............................................................................ 40
D.
Recognition and
Honors
............................................................................................................ 40
XII.
Professional
Standards
Review
Committee
(PSRC)
.......................................................
41
A.
PSRC
Cases
..............................................................................................................................
41
1.
ROTC/Military
Summer
Training
.............................................................................................. 41
2.
Medical ............................................................................................................................... 41
3.
Unemployment ................................................................................................................... 41
4.
Schedule
Irregularity .............................................................................................................
41
5.
Possible
Offenses ................................................................................................................
41
B.
PSRC
Outcomes
.......................................................................................................................
41
1.
Waiver ................................................................................................................................ 42
2.
Policy
Exception
................................................................................................................... 42
3.
Policy
Violation .................................................................................................................... 42
4.
Participation
Violation .......................................................................................................... 42
5.
Academic
Sanctions ............................................................................................................. 42
C.
Petitioning .............................................................................................................................. 43
1.
Student
Petition ................................................................................................................... 43
2.
Faculty
Petition .................................................................................................................... 44
ELCE // DAAP Co-op Student Handbook // August 2022 // 5
3.
Appeals .............................................................................................................................. 44
I.
How
to
Use
this
Handbook
The
DAAP Cooperative Education Program Student Handbook
covers the policies and procedures of the
Cooperative Education Program as it pertains to students in the College of Design, Architecture, Art, and
Planning. If you have questions about the Cooperative Education Program anytime throughout your
participation, you should refer to this handbook or talk to your Cooperative Education Faculty Advisor to seek
clarification.
Delineation is made between mandatory and optional programs. Mandatory co-op programs are
those majors
that require Cooperative Education participation to meet graduation requirements. These
include several
majors in the College of Design, Architecture, Art, and Planning, the College of Engineering and Applied Science,
The College of Arts and Sciences, and the College of Education, Criminal Justice and Human
Services. Optional
co-op programs are those majors that offer a curricular option to participate in the Cooperative Education
program. For an updated listing of majors which offer Cooperative Education participation as a mandatory or
optional requirement, please view the Division website: https://www.uc.edu/campus-life/careereducation/get-
experience/co-op/full-time/majors.html.
This
handbook
will
focus
on
terms
and
policies
as
they
refer
to
the
mandatory
programs
for
DAAP.
II.
Approval of this Handbook
Approval
of
this
Handbook:
The Cooperative Education Student Handbook for the College of Design, Architecture, Art, and Planning was
established and is maintained by the faculty of the Division of Experience-Based Learning and Career Education.
Approved: December 18, 2020
Changes approved: August, 2022
III.
Definition of Cooperative Education
University
of
Cincinnati
Definition
of
Cooperative
Education:
Cooperative Education experiences are career-oriented, transcripted, and compensated. They require academic
preparation, faculty mentorship and assessment, and guided student reflection that integrates the experience
to student learning goals and their academic curriculum. (Jan. 2019)
The following key terms will aid in understanding and implementation of the policies and procedures contained
in this Handbook.
ELCE // DAAP Co-op Student Handbook // August 2022// 6
IV.
Key
Terms
Academic Program:
The program in which a student is enrolled, (i.e. Industrial Design, Architecture).
Academic Semester
: The semester(s) during which the student is enrolled and participating in academic courses
on campus.
Co-op Assignments:
The Learning Objectives, Student Project, and Student Report administered through the PAL
website which are required to be completed during each co-op semester.
Co-op Employer:
The organization or corporation employing the student for the duration of the term the student
is working in a co-op position.
Co-op
Position:
The
position
a
student
is filling
with an
employer
as
a
part
of
the
Cooperative
Education Program,
i.e.
the
co-op
job.
Co-op Semester
: The semester(s) during which the student is actively working
in a position (i.e. “on co-op”).
Cooperative Education (Co-op):
The academic program which alternates terms of full-time academic course work
with terms of full-time work experience which is compensated, properly supervised and evaluated, and discipline-
related.
Cooperative Education Faculty Advisor:
The faculty member in the Division of Experience-Based Learning and
Career Education (ELCE) who is responsible for administering the Cooperative Education Program for the student’s
major of study.
Mandatory Programs:
Those academic programs for which participation in the Cooperative Education Program is a
requirement for graduation. All undergraduate programs in the College of Engineering and Applied Science and
those in the College of Design, Architecture, Art, and Planning require participation in co-op, as well as the
Information Technology program in the College of Education, Criminal Justice, and Human Services.
Matriculated:
Officially
enrolled
in
an
academic
college
and/or
major.
Non-Compliance
: A status that occurs when a student does not meet the minimum standards and benchmarks
required in participation during either the co-op search process or the post-co-op reflection semester.
Post Co-op Reflection:
A required meeting between the student and the faculty advisor following
a co-op semester.
Professional Assessment and Learning (PAL):
The online tool that is used for individual student assessment,
assignment
completion,
and programmatic
assessment. The
tool
is
accessible
via
https://webapps2.uc.edu/elce
Professional Standards Review Committee (PSRC):
A committee composed of faculty and student members for
the purpose of reviewing all matters pertaining to program and student relations or irregularities.
Referral process:
The process by which Cooperative Education Faculty Advisors distribute student resumes and/or
portfolios (i.e. refer students) to potential co-op employers.
The Division of Experience-Based Learning and Career Education (ELCE):
The academic unit at the University of
Cincinnati which administers the Cooperative Education Program.
https://www.uc.edu/campus-life/careereducation/get-experience/co-op.html
ELCE // DAAP Co-op Student Handbook // August 2022// 7
Transfer
Students:
Students
who
enter
the
University
of
Cincinnati
from
another
University.
Transition Students:
Students who change majors or change colleges within the University of Cincinnati.
V. Introduction
A. The Division of Experience-Based Learning and Career Education (ELCE)
1.
Mission of Cooperative Education
a.
A portion of the mission of the Division of Experience-Based Learning and Career Education
is to provide a premier global academic program of cooperative education. This pedagogic
innovation had its founding at the University of Cincinnati in 1906. Through cooperative
education, the professional world partners with the university to integrate theory and
practice. Supporting the university’s mission, cooperative education extends student
learning beyond the classroom providing an enhanced educational experience which
includes paid, discipline-related work experience to further student’s career preparation.
While students are gaining practical experience in their chosen field, they acquire an
understanding of the world of work, integrate theory and practice, and have the
opportunity to further develop professional and interpersonal skills.
b.
We
strive
to
carry
out
our
mission
and
vision
and
act
in
accordance
with
these
values:
i.
Respect
- We respect each of our colleagues, students, and partners to reinforce the power of
teamwork and collaboration.
ii.
Equity and Inclusion
- We value diversity, in all forms, and embrace the perspectives and
contributions of each individual. Through the lens of humanity, we cultivate a culture of
belonging where everyone is welcome and valued.
iii.
Service
-
We
serve
each
student
and
partner
in
an
ethical,
empathetic,
and
productive
way.
iv.
Innovation and Excellence-
We innovate to achieve academic excellence, provide exceptional
career-based services to students, and develop collaborative relationships with partners.
v.
Integrity
- We keep our commitments to each colleague, student, and partner. Our words and
actions are governed by honesty, transparency, accountability, and trust.
vi.
Professional Development
- We invest in the professional growth of all employees and
understand its impact on our students, partners, and the University.
2.
Faculty
Upon acceptance into the Cooperative Education Program, students are assigned to a Cooperative
Education Faculty Advisor who is responsible for
specific phases of the program. Faculty
in the
Division
of Experience-Based Learning and Career Education (ELCE) assist 5500 students each year, including
1660 in DAAP in developing, implementing and verifying their professional interests through classes and
through national and international co-op positions. The Cooperative Education Faculty Advisors are
responsible for all curricular communication between the Cooperative Education Program and
employers participating in the program
and
conduct
regular
individual
and/or
small
group
mentoring
sessions
with
the
students.
The
Cooperative
Education
Faculty Advisor
acts
as
a catalyst
between the
student
and
the cooperative education employer. As subject matter experts with in-depth design backgrounds,
advisors assist each student in integrating practice and classroom theory
and
in
realizing
the
fullest
potential
during
a
discipline-related
practice
assignment.
3.
Professional Staff - The Division has a wide variety of professional staff to assist with
student
assignments, job development, and other administrative functions.
ELCE // DAAP Co-op Student Handbook // August 2022// 8
4.
Bearcat Promise Studio - The Division of Experience-Based Learning and Career Education offers a
Bearcat Promise Career Studio where students can participate in career planning and
development. Services offered include assistance with resume and cover letter writing, mock
interviews, elevator pitch practice and networking strategies
https://www.uc.edu/campus-life/careereducation/career-studio.html
5.
Location, Hours, Contact Information
a.
The Division of Experience-Based Learning and Career Education (ELCE) is located in the Steger
Student Life Center. The reception desk is located on the 7th floor outside of
b.
Room
730.
Division
hours:
8:00
AM
-
5:00
PM
M-F
(including
breaks
but
not
university
holidays)
Website: https://www.uc.edu/campus-life/careereducation.html
c.
Office
Phone
Number:
513-556-COOP
(2667)
d.
For individual faculty advisor contact information please visit https://www.uc.edu/campus-
life/careereducation/get-experience/co-op/full-time/support/advisors.html
i.
NOTE: Some individual faculty offices are located on the 8th floor of Steger Student
Life Center. The handicap accessible entrance to the 8th floor is accessed by
entering the Swift building, taking the elevator to the 8th floor, and crossing over
the external walkway from Swift to Steger.
B. The
Cooperative
Education
Program
The Cooperative Education (Co-op) Program of the University of Cincinnati is designed to provide eligible
students the most comprehensive education and professional preparation available. Participating undergraduate
students’ alternate semesters of compensated, career-related experiences with semesters of classroom study
typically starting in the sophomore year and extending into their senior year. The extension of classroom,
laboratory, and studio teaching through practice in a chosen profession adds a unique dimension to student
learning and preparation for entering a chosen career area.
The co-op experience related to the field of study, acquired while earning a degree, assists the student in
developing an understanding of human relationships and in learning to work with others
as a member of a team. Individual growth is enhanced by the realization that, in addition to demonstrating
theoretical knowledge, one is also learning to become an integral part of the working community and developing
an awareness of the interrelationship between the academic and professional worlds. Thus, during the college
years, the student obtains first-hand knowledge of professional practices, expectations and opportunities. At the
same time, a student is offered a realistic test of career interests and aptitudes. Work experiences make the
student more valuable
to employers, increase qualifications for career opportunities, and provide an excellent background for pursuit of
graduate programs.
The co-op program is either mandatory, meaning the program is a degree requirement for graduation in a major,
or optional, the program is an option students can take as part of their degree program in their major. Visit
https://www.uc.edu/campus-life/careereducation/get-experience/co-op/full-time/majors.html of the degrees
that require mandatory or offer optional programs. Cooperative education is three semesters in the Bachelor of
Science in Architecture and the Bachelor of Fine Arts. Cooperative educative is five semesters in all School of
Design Bachelor’s programs,
the
Bachelor’s
in
Interior
Design
and
the
Bachelor’s
in
Urban
Planning.
1.
Requirements of a Cooperative Position
2.
Full-time
employment
3.
Compensated
4.
Discipline
or
career-related
ELCE // DAAP Co-op Student Handbook // August 2022// 9
5.
Supervised
6.
Evaluated
7.
Aligned
with
dates
of
the
Co-op
Calendar
C. International
Co-op
and
Experience
Programs
Success in today’s global workforce demands increased adaptability, cross-cultural competency,
and intellectual flexibility. The Division of Experience-Based Learning and Career Education offers
two international cooperative education and academic internship programs to support student development in
these areas. The International Co-op and Experience Programs were developed
to provide students an opportunity to apply theoretical classroom knowledge in a real-world setting, enabling
them to gain a better understanding of their chosen field, in a global context.
1.
The International Experience Program (IEP)
a.
The International Experience Programs combine comprehensive cultural immersion with
work integrated learning. Students participating in the program earn academic credit for
their full-time, semester-long, academic internship or co-op. (Internships and co-op experiences are
unpaid.) This experiential learning opportunity provides students with
a competitive advantage in the global marketplace by expanding their academic, cultural,
and industrial knowledge.
b.
The Division of Experience-Based Learning and Career Education works collaboratively with the
Global Career Center (GCC) to maintain program quality,
offer students personalized job
placement, furnished housing, and professional development, networking opportunities, cultural
enrichment, recreational activities and
24-hour
emergency
support
.
i.
Europe:
London, Berlin, Seville
ii.
North
America:
Toronto, Vancouver
iii.
Southeast
Asia:
Hong
Kong,
Singapore
iv.
Latin America: Santiago Chile,
v.
Sub-Sahara
Africa:
Cape
Town, Morocco
2.
The International Co-op Program (ICP)
a.
The International Co-op Program (ICP) provides exciting opportunities for UC students to learn a
second language and gain international experience through an overseas co-op assignment in
Germany or Japan. ICP maintains the same requirements as the standard Cooperative Education
Program but incorporates a series of language and culture courses to support the international co-
op positions. This experiential learning opportunity provides students with a competitive advantage
in the global marketplace by incorporating intensive language course offerings while providing
students the opportunity to expand their academic, cultural, and industrial knowledge.
i. Students complete the first three co-op semesters in the U.S., followed by two
semesters of co-op abroad (usually spring and summer of the fourth year).
ii. In preparation for the international co-op experience, students learn the language
and culture of the country in which they will be working through courses
specifically designed for co-op students.
iii.
ICP
is
currently
offered
in Germany
,
Japan, France, and Spain
iv.
Please see the application link here
b.
Admission to the ICP is competitive and requires a 3.0 GPA. Students are encouraged to apply at the
first opportunity, which is spring semester of the freshman year. Early application is preferable to
enable students to make choices that fit ICP courses into existing curriculum requirements. Late
applications (pre-junior year) will be considered only if space is available and with approval of the
student’s co-op faculty advisor.
ELCE // DAAP Co-op Student Handbook // August 2022// 10
D. Experiential
Explorations
Program
(EEP)
The Experiential Explorations Program (EEP) is designed to give students enrolled in the Cooperative Education
Program the opportunity to have an educational alternative to the traditional, compensated co-op positions and
to provide students and co-op faculty with additional educational employment alternatives to better prepare
students to qualify for future co-op and career opportunities.
Each of the EEP alternatives requires prior notification to and approval from the Cooperative Education Faculty
Advisors and in some cases the Professional Standards Review Committee (PSRC). Process details and approval
forms may be obtained in the Division of Experience-Based Learning and Career Education (ELCE) Office or on
the Division website: https://www.uc.edu/campus-lif/careereducation/get-experience/co-op/options.html
It is
highly recommended that students seek approval no later than the end of the third week of the semester prior
to beginning the EEP. Dependent upon which EEP alternative is used; students may be required to complete the
co-op assignments as typically prescribed by the Division of Experience-Based Learning and Career Education
(ELCE) and the faculty advisor.
The
EEP
program
must
not:
•
be used as an option more than once in a student’s program unless the additional EEP experience is
approved by the Professional Standards Review Committee. This does not apply for students in Fine Arts
who may use the EEP option more than once without PSRC approval, yet they do need co-op advisor
approval.
•
allow
an
employer
to
replace
a
co-op
student
who
is
working
in
a
paid
position
with
an
unpaid
student
•
be available to students who do not meet the admissions requirements and have not been accepted into
the cooperative education program
Co-op
students
may
choose from
the
following
EEP
alternatives:
• Study Abroad (requires PSRC Waiver to accept coursework for co-op)
• International Experience
• Student Teaching
• EEP
I. Emerging Professional EEP
Students in required co-op programs will develop their professional and technical skills through the
Emerging Professional EEP. The experience is designed by the student in collaboration with a faculty
member in the Division of Experience-Based Learning and Career Education and completed under the
guidance of a mentor/practicing professional in the student’s field of study or closely related field.
Students participate in a variety of upskilling and professional experiences throughout the course of one
academic term. The Emerging Professional EEP is intended to be a faculty-initiated experience for
students who would benefit from additional professional developmental skills. This experience
will provide students an opportunity to cultivate professional and technical skills and apply them through
project-based work, research, or part-time work in their field of study.
Requirements for the Emerging Professional EEP are indicated below:
Conditions:
1.
Students are eligible to participate in the Emerging Professional EEP for their first or second co-
op experience or upon recommendation of their faculty co-op advisor.
2.
Hours can be accumulated through a variety of experiences throughout the semester.
Experience must be a minimum of 350 (fall/spring) 300 (summer) total hours per semester and
must be verified by a faculty member in the Division of Experience-Based Learning and Career
Education
3.
Work must include:
ELCE // DAAP Co-op Student Handbook // August 2022// 11
a) Technical upskilling
b) Professional skill development
c) Project-based work
4.
Technical Upskilling: Student will upskill in career relevant technical skills. Technical
upskilling can include coursework on LinkedIn Learning, Coursera, edX, SkillShare, Udemy or
certification courses. Credit bearing courses cannot count towards EEP hours.
5.
Professional skill development: Students will include cross-cutting/professional skills in the
EEP plan. Cross-cutting skills include communication, critical thinking, leadership,
teamwork/collaboration in diverse settings, ethical judgment, innovative approaches. Examples
include informational interviews; community and campus involvement; industry-specific
competitions, professional meetings, and conferences; finding mentorship; participating in multi-
disciplinary collaborations including service learning.
6.
Project-based work: Project- based work can include competitions; personal projects;
research; and/or part-time work in their field of study. Group project-based work is encouraged.
7.
Experience is structured and formalized and outlines a plan with benchmarks/deliverables and
timelines for specific skill development. Student should plan their EEP in collaboration with an
ELCE faculty member or faculty co-op advisor.
8.
Final deliverables/projects: Student must identify and propose final deliverables/projects that
adequately demonstrates their increased proficiency with specific concepts, professional and
technical skills that they plan to develop through the experience.
9.
Final EEP plans including a schedule and deliverables must be approved by a faculty member in
the Division of Experience-Based Learning and Career Education before the end of the
semester prior to the EEP experience.
10.
Student must keep time sheets showing both direct instruction as well as time spent on
application. Time sheets will be turned into the student’s co-op advisor prior to their post
experience reflection.
11.
Part-time positions in the student’s field of study may be substituted for project work.
12.
The experience may be paid or unpaid.
13.
Work is guided by a mentor/practicing professional in the student’s field of study or closely
related field. The role of the mentor/practicing professional is to assist the student through the
EEP Experience, not to provide instruction
14.
Student is responsible for identifying a mentor/practicing professional. If you are having trouble
identifying a mentor, please contact your co-op advisor.
15.
The student is required to meet with their mentor/practicing professional regularly: weekly or
every two weeks is preferred, minimum is once a month.
16.
Mentor/practicing professional must have a minimum of one year of experience in the student’s
field of study and have the capacity to assess the student’s EEP experience. Mentor/practicing
professional cannot be a direct family member, a peer, or the student’s faculty co-op advisor.
Please consult with your faculty co-op advisor before asking a UC faculty member.
17.
Experience must be evaluated by a faculty member in the Division of Experience-Based
Learning and Career Education.
18.
Students have until the last week of the academic semester prior to the EEP Experience to
enroll in the EEP.
19.
Student may request a second semester of the Emerging Professional EEP by submitting a
PSRC petition.
II. Professional Practice EEP
(Replaces the Creative Practice EEP by opening the criteria to all co-op students)
The Professional Practice EEP allows students to substitute one semester of cooperative education
work experience with a professional practice experience. The experience may include discipline-related
projects, exploration of specific concepts and development of professional and technical skills. The
Professional Practice EEP is a student-initiated independent exploration that cannot be
ELCE // DAAP Co-op Student Handbook // August 2022// 12
completed under the structure of the traditional co-op model. The experience will be designed by
the student in collaboration with a faculty member in the Division of Experience-Based Learning and
Career Education and completed under the guidance of a mentor/practicing professional in the student’s
field of study or closely related field.
Requirements for the Professional Practice EEP are indicated below:
Conditions:
1. Students are eligible to participate in the Professional Practice EEP after they complete their first
and second co-op experience or upon recommendation of their faculty co-op advisor.
2. Hours can be accumulated through a variety of experiences throughout the semester. Experience
must be a minimum of 350 (fall/spring) or 300 (summer) total hours per semester and must be
verified by a faculty member in the Division of Experience-Based Learning and Career Education.
3. Experience must be discipline related.
4. Part-time positions in the student’s field of study may be substituted for project work.
5. This experience may be paid or unpaid.
6. Students must identify the specific concepts, professional and technical skills that they will be
studying and working to develop through their experience.
7. Experience is structured and formalized and outlines a plan with benchmarks/deliverables and
timelines for specific skill development. Students should plan their EEP in collaboration with an
ELCE faculty member or faculty co-op advisor.
8. Final deliverables/projects: Students must identify and propose final deliverables/projects that
adequately demonstrates their increased proficiency with specific concepts, professional and
technical skills that they have developed through the experience.
9. Final EEP plans including a schedule and deliverables must be approved by a faculty member in the
Division of Experience-Based Learning and Career Education before the end of the semester prior
to the EEP experience.
10. Students must keep time sheets showing both direct instruction as well as time spent on application.
Time sheets will be turned into the student’s co-op advisor prior to their post experience reflection.
11. Work is guided by a mentor/practicing professional in the student’s field of study or closely related
field. The role of the mentor/practicing professional is to assist and guide the student through the
EEP Experience, not to provide instruction.
12. Students are responsible for identifying a mentor/practicing professional. If having trouble identifying
a mentor, please contact your co-op advisor.
13. The student is required to meet with their mentor/practicing professional regularly: weekly or every
two weeks is preferred, minimum is once a month.
14. Mentor/practicing professional must have a minimum of one year of experience in the student’s field
of study and have the capacity to assess the student’s EEP experience. Mentor/practicing
professional cannot be a direct family member, a peer, or the student’s faculty co-op advisor. Please
consult with your faculty co-op advisor before asking a UC faculty member.
15. Experience must be evaluated by a faculty member in the Division of Experience-Based Learning
and Career Education.
16. Students have until the last week of the academic semester prior to the EEP Experience to enroll in
the EEP.
ELCE // DAAP Co-op Student Handbook // August 2022// 13
III. Entrepreneurship EEP
The Entrepreneurship EEP allows students to substitute one semester of cooperative education work
experience in an entrepreneurial experience. Students interested in this option should meet with their
co-op advisor 6-9 months in advance of the planned entrepreneurship EEP semester to develop a plan
to ensure required prerequisites are in place prior to participating in the Entrepreneurship EEP.
A student participating in the Entrepreneurship EEP must have an idea developed and approved,
moving toward production, testing and launch. If a student is developing a concept and needs to work
through idea incubation, it is recommended they pursue a Professional Practice EEP.
Prerequisite Coursework:
• Completion of ENTR 5093* (1.0-4.0 credit hours) for academic credit OR a
UC sponsored incubation program or other approved incubation program
During the EEP, the following conditions are required:
1. Students are eligible to participate in the Entrepreneurship EEP upon completion of ENTR 5093 or
UC sponsored incubation program or other approved incubation program prior to participating in the
Entrepreneurship EEP. During planning, students should ensure that these options are available
during the semester they are expecting to register. *ENTR 5093 and other incubation programs may
not be offered every semester.
2. Students must have their entrepreneurial idea pitched and approved by a faculty/staff member from
the UC sponsored incubation program or other approved incubation program.
3. Experience must be a minimum of 350 hours (fall/spring) or 300 hours (summer) per semester and
must be verified by a faculty member in the Division of Experience-Based Learning and Career
Education.
4. Entrepreneurship experience must be career related.
5. Experience may be unpaid, but non-monetary compensation in the form of incubation resources,
startup community mentorship and financial stipends may be provided.
6. Experience is structured and formalized, and outlines a launch plan that includes
1. Specific startup activities
2. Goals with clear milestones/timeframes for business development.
3. Student will plan their EEP in collaboration with an ELCE faculty member or faculty co-op
advisor and a faculty/staff member from the UC sponsored incubation program or other
approved incubation program.
7. Final EEP plans including a schedule and deliverables must be approved by a faculty member in the
Division of Experience-Based Learning and Career Education before the end of the semester prior
to the EEP experience.
8. Student must keep time sheets showing both direct instruction as well as time spent on application.
Time sheets will be turned into the student’s co-op advisor prior to their post experience reflection.
9. Work is guided/supervised by a practicing entrepreneur-mentor in the field related to the student's
discipline or a faculty member in a discipline related to the students' entrepreneurial program. The
role of the entrepreneur-mentor is to assist and guide the student through the EEP experience, not
to provide instruction.
10. Students are responsible for identifying an entrepreneur-mentor. Please check with your
entrepreneurial program to help you identify a mentor.
11. The student is required to:
1. meet with their entrepreneur-mentor regularly: weekly or every two weeks or as required by
their incubation program.
a. Document meeting date on their time sheets.
b. Record a summary of the meeting and document the time and date of the meeting.
12. Experience must be assessed by a faculty member in the Division of Experience-Based Learning
and Career Education.
13. Students must adhere to their faculty co-op advisor’s requirements should the faculty co-op advisor
determine additional requirements for program participation.
ELCE // DAAP Co-op Student Handbook // August 2022// 14
14. Students have until the last week of the academic semester prior to the EEP experience to record
their participation in the Entrepreneurship EEP.
IV. Career-Related Travel EEP
This EEP allows students to substitute one semester of cooperative education work experience with a
career-related travel experience. The following conditions are required:
1. Experience must be career-related
2. Travel duration should generally correspond to the dates of a UC co-op term.
3. Travel must be related to the student's discipline or career goals.
4. A period not exceeding three weeks of the semester may be utilized for preparation, scheduling, and
other necessary administrative arrangements.
5. If a student's proposed travel is to be of less than twelve week's duration, the student should pursue
a Professional Practice EEP.
6. Student must identify the specific concepts and goals, professional and technical skills that they will
be developing through the travel EEP
7. Experience is structured and formalized and includes a detailed travel itinerary that must be
submitted to and approved by the student’s co-op faculty advisor prior to confirmation of the EEP.
1. Itinerary must document all relevant professional practice activities occurring during the
travel term, for example: tours, seminars, meetings, presentations.
2. These must be scheduled and confirmed prior to travel term approval
8. A student traveling internationally must contact UC International Study Abroad
(global@ucmail.uc.edu) prior to traveling outside of the USA
a. Any students traveling to a country not their home country must complete a Worldwide Co-op
application in UC International’s Study Abroad Risk Management database: studyabroad.uc.edu.
9. Final deliverables/projects: Student must identify and propose final deliverables/projects that
adequately demonstrates their increased proficiency with previously identified concepts and goals
professional and technical skills that they have developed through the experience. For example, e-
portfolio, blog, and/or journal.
10. Final EEP plans including an itinerary and deliverables must be approved by a faculty member in the
Division of Experience-Based Learning and Career Education before the end of the semester prior
to the EEP experience.
11. Students must document all relevant professional practice activities occurring during the travel term
to include in their final deliverables.
12. Experience must be assessed by a faculty member in the Division of Experience-Based Learning
and Career Education.
13. Students have until the last week of the academic semester prior to the EEP experience to record
their participation in the Career-Related Travel EEP.
V. Student Process for EEPs
Students must be fully eligible for co-op to participate in an EEP. Please refer to the co-op eligibility
requirements for your program.
Only students that actively participate as defined by the student co-op handbook and their program
will be approved for an EEP.
Students are eligible for one EEP semester. A second EEP will require PSRC approval
1. Notify your ELCE Faculty co-op advisor of your planned EEP.
ELCE // DAAP Co-op Student Handbook // August 2022// 15
2. Complete Division of Experience-Based Learning & Career Education EEP process as defined
in your co-op search syllabi and/or Canvas course.
3. Record your EEP in PAL and Register for the COOP course in Catalyst.
4. Outline your plan with benchmarks/deliverables on form provided.
5. Submit your EEP Plan for approval by ELCE Faculty before the end of semester prior to the
experience.
6. If required by EEP type, student should establish an EEP guided mentorship(s) with an industry-
related professional
7. Communicate all EEP plan changes/updates that occur during semester with ELCE Faculty.
8. Meet with your mentor/practicing professional regularly as outlined in your EEP.
9. Complete the EEP, including semester progress meetings, reports, and any additional requirements.
10. Complete the required EEP student report, meet plan benchmarks/deliverables, and any additional
requirements.
11. Submit time sheets and final deliverables to ELCE Faculty co-op adviser or relevant ELCE
Faculty prior to your reflection meeting.
12. Meet with ELCE Faculty co-op adviser in the first two weeks of the returning semester for job
change/return confirmation and to discuss the EEP experience.
VI. Division Faculty/Staff Process:
1. Approve the student’s request to participate in the EEP plan for one co-op semester.
2. Meet with student to discuss their EEP plan.
3. Approve the student’s EEP plan.
4. Approve the student’s EEP request in PAL.
5. Review and approve all EEP plan changes/updates that occur during the semester with faculty
member.
6. Assess the EEP and work with the student for reassignment to co-op position or job change.
E.
Student
Teaching
Students pursuing their cooperative education certificate through Fine Arts can also obtain a Certificate in Art
Education. Therefore, it is acceptable to count the required semester of student teaching required in the Art
Education Minor as a semester of experiential learning (one co-op). Students are urged to plan this well in
advance with the faculty co-op advisor.
ELCE // DAAP Co-op Student Handbook // August 2022// 16
IV.
Eligibility
A. General
Application
Criteria
for
All
Programs
To complete the program application and receive continuing program services, students must meet the
following criteria:
1.
A student must be a full-time, matriculated student carrying a minimum of twelve (12) academic
credit hours per semester and be majoring in a discipline which includes cooperative education in
the curriculum.
2.
A student must apply to participate in the co-op program (see Section VIII) and must become
familiar with the Co-op Student Handbook for DAAP.
3.
A student must be able to complete a minimum of three co-op semesters on a bachelor’s level to
be eligible for mandatory programs. It should be emphasized that this minimum requirement of
three co-op semesters only relates to initial program eligibility. The actual number of required co-
op semesters is the number available on a regular alternating basis from the time of acceptance
into the Cooperative Education Program, up to and including the last scheduled co-op semester in
the senior year. This is to ensure the effective curriculum contribution of the co-op assignments
and to meet accreditation standards. Any decrease in number of co-op rotations required must be
approved by your college along with your faculty co-op advisor and the Professional Standards
Review Committee prior to the student’s participation in the program.
4.
A
student
must
complete
the
appropriate
Introduction
to
Cooperative
Education,
or
Professionalism and Purpose course(s) with a passing grade of a C-.
5.
A student is NOT permitted to take either Introduction to Cooperative Education or
Professionalism and Purpose more than twice without successfully obtaining a C-.
Should this occur, the DAAP Co-op faculty require the student schedule a meeting with
the Program Coordinator for their major, their Academic Advisor, and the Co-op Faculty
Advisor to discuss the student’s ability to continue the program. Written permission will
be required from all parties for progress to degree to continue.
6.
A student must be willing to both search and accept a co-op assignment in any geographic
location
within the continental United States.
7.
A student must be free of any academic or financial deficiencies or other restrictions that would
interfere with program participation, including their ability to register for all co-op semesters prior
to the start of the term.
8.
If a student certifies at the time of acceptance into the Cooperative Education Program that there
are no restrictions as to geographic location or section assignment (if applicable) and later insists
upon imposing restrictions on the co-op position, acceptance for participation in the program shall
be suspended until a time when the student can fulfill the participation requirements.
After participation in co-op is initiated, a student
must
continue alternate work and study semesters through the
summer semester prior to the beginning of the senior year. If a student withdraws from their academic program,
it is the responsibility of the student to alert their faculty co-op advisor of their eligibility to return to the co-op
program as well.
B. Application
Criteria
for
International
Students
Students on permanent resident status (green card), F-1 or J-1 visas, or other non-immigrant visas with an
Employment Authorization Document from the Department of Homeland Security, are eligible to particip
ate in
the program. Most F-1 or J-1 visa holders must complete two semesters of classes in the US before they are
eligible for participation in a co-op position.
All international students are required to complete documentation with the UC International Services following
acceptance of a co-op position and prior to the beginning of each co-op semester. This will enable students to
ELCE // DAAP Co-op Student Handbook // August 2022// 17
work without jeopardizing their visa status in the United States.
V. Applying to
the Co-op Program
All students, regardless of their participation in an optional or mandatory Cooperative Education Program must
officially apply to the program. Students who apply must meet the eligibility requirements as discussed in the
previous section.
A.
Process
The application to the Cooperative Education Program is available online at https://webapps2.uc.edu/elce
Login
information and instructions are provided in the Introduction to Cooperative Education or Professionalism and
Purpose courses.
B.
Deadline
For
mandatory
programs,
applications
must
be
submitted
according
to
the
syllabi
during
the semester in which students are enrolled in the Introduction to Cooperative Education or Professionalism and
Purpose courses and will be processed as they are submitted.
C.
Notification
Students
will
be
notified
through their UC email
when
their
application
has
been
approved
or
denied.
This communication will also inform the student of the next steps necessary to begin participation
in the program.
D. Transition,
Transfer
Student,
or
Change
of
Major
Application
Process
1.
From one University of Cincinnati college to another University of Cincinnati college
after applying
to the Cooperative Education Program
For example: A change in major from mechanical engineering (CEAS) to industrial design (DAAP).
If a student is changing majors, and the new major is in a different University of Cincinnati college, the
student must reapply to the Cooperative Education Program. Once accepted
into the new college and major in order to continue participation in the Cooperative Education Program,
the student must meet the appropriate eligibility criteria.
If the student has begun participation in the Cooperative Education Program, the student should meet
with the current Cooperative Education Advisor to inform the advisor of the change and to be advised of
further necessary action. A change in major will result in a change in Cooperative Education Faculty
Advisor for the student. This meeting should occur as soon as the student is certain of the major change.
2.
From one University of Cincinnati college to another without having previously applied or
participated in the Cooperative Education Program
For example: A
change in major from
psychology (A&S) to
fine
arts (DAAP).
If a student is changing majors to a major which offers mandatory or optional participation in the
Cooperative Education Program, and the student has not previously applied or participated in the
Cooperative Education Program, the student must apply to the program. Please refer to the Eligibility
and Application Process sections of this Handbook for further instruction, referencing the information
ELCE // DAAP Co-op Student Handbook // August 2022// 18
relevant to the new major or program.
3.
From
another
educational
institution
For example: Entering the University of Cincinnati after completing credit hours at a different two or
four-year institution.
A
student transferring to the University
of
Cincinnati
into a
program which
offers mandatory
or optional participation in the Cooperative Education Program must apply to the Cooperative Education
Program. Please refer to the Eligibility and Application Process sections of this Handbook for further
instruction, referencing the information relevant to the new major or program. Please see Section XII,
A1 for information regarding advanced standing and PLA procedure.
4.
From
one
major
to
another
major
in
the
same
University
of
Cincinnati
college
For
example:
A
change
in major
from
architecture
(DAAP)
to
urban
planning
(DAAP).
If a student is changing majors and the new major is in the same University of Cincinnati college, the
student does not need to reapply to the Cooperative Education Program.
If the student has begun participation in the Cooperative Education Program, the student should meet
with the current Cooperative Education Advisor to inform the advisor of the change and to be advised of
further necessary action. A change in major may result in a change in Cooperative Education Faculty
Advisor for the student. Should this occur, the student should schedule a meeting with the new faculty
advisor. This meeting should occur
as
soon
as
the
student
is
certain
of
the
major
change.
Students who have begun participation in the Cooperative Education Program in another major and
have completed (or will complete) a co-op term are eligible to use completed co-op terms to satisfy co-
op requirements in the new major within the same college.
E.
Re-
admission
After a withdrawal from the University, students desiring re-entry to the Cooperative Education Program must
request re-admittance. Students should come to the ELCE office as early as possible after their return to campus,
but no later than one semester before they will be available for placement in either section to receive
instructions. For re-admittance to be considered, the student must have followed the proper withdrawal
procedure, have had a satisfactory cooperative education record, met all of the eligibility requirements, and
applied at the appropriate time.
F.
Prior
Learning
Assessment
(PLA)
1.
Prior Learning Assessment
Prior Learning Assessment
may be granted for a co-op semester under either of the following criteria:
Co-op experience from another academic program or educational institution that has a Cooperative Education
Program with similar standards. Experience must be noted on a transcript.
-OR-
Full-time work of six consecutive months or more in a career-related job and successful completion
of the
Prior Learning Assessment Process.
ELCE // DAAP Co-op Student Handbook // August 2022// 19
A student must indicate prior experience when initially applying to the Cooperative Education Program and
complete the University’s Prior Learning Assessment (PLA) process if they wish to receive advanced
standing/credit. The PLA process should be completed after acceptance and
prior
to
the
initial
job
search
in
the
Cooperative
Education
Program
1.
PLA
Application
Requirements
a.
Students
must
speak
with
a
both
their
academic
advisor
and
their
co-op
advisor
prior
to applying for PLA to ensure the PLA credits will count toward their degree.
It is the students’
responsibility to ensure that the credits the student receives counts toward degree requirements.
b.
After
students
speak
with
an
advisor
or
a
faculty
member,
students
may
begin
the
application
process.
c.
Students must be currently enrolled with a declared major and in good standing (2.00 or higher
cumulative grade point average).
d.
A minimum of six months of full time, industry related, consecutive employment is required
for each
term of co-op credit
e.
Students may request Portfolio Review only for those courses for which they are not currently
registered or have not previously audited or failed.
f.
Credit
received
will
not
count
toward
student
GPA
or
residency
requirements.
g.
If the portfolio assessor awards a passing score, students will be awarded credit which
will be posted as advanced standing on transcripts.
h.
If the student does not pass the assessment, the student will receive neither credit
nor a fee refund.
i.
Students agree that all work presented is owned by the student and the student has adhered to the
academic standards as defined in the UC Student Code of Conduct.
2.
PLA
Portfolio
Contents
A PLA portfolio is a document or collection of documents that shows evidence of the knowledge gained
by the student. The knowledge must directly relate to the learning objectives of the course for which the
student is applying. This list is
not
inclusive, but
should
be
viewed as
recommendations
for
a
successful portfolio.
a.
Self-narrative describing knowledge gained from prior experience. This document should weave
together artifacts and supporting documentation to present a logical argument learning has occurred
with meets learning outcomes of the course. Reflection and relating learning to education theory is
required to demonstrate how learning occurred.
b.
Professional
resume
and/or
portfolio
c.
Letters
from
employers
clearly
stating
the
skills
learned
from
job
duties
d.
Certificate(s)
of
completion
of
workshops
or
trainings
attended
e.
Certificate(s)
of
completion of
online,
non-credit
courses
f.
Completed projects or work, with detailed descriptions, examples, and references (links, screen shots,
demonstrations)
g.
Any
documentation
specified
by
the
student's
program.
h.
Students
are
free
to
use
these
or
other
documentation
to
provide
clear
evidence
of their knowledge.
3.
PLA Application Review
Process
a.
PLA
administrator
notifies
ELCE
PLA
Director
b.
The PLA Director assigns an appropriate faculty assessor
c.
Faculty assessor completes the assessment by week 12 and submits findings
to testing services office
d.
PLA portfolio review
is available
for DAAP
students
e.
DAAP
students
may
apply
for
up
to
two
terms
of
co-op
PLA
credit
ELCE // DAAP Co-op Student Handbook // August 2022// 20
4.
PLA
Cost
a.
One
to
five
co-op
terms
for
PLA
credit
costs
$180
per
portfolio
review.
If
students’
request separate portfolio reviews at different time increments, students will have to pay for additional
reviews. Students also need to apply for PLA for the Intro to Co-op course (i.e. an additional $180 cost)
and/or enroll in the course.
b.
Note that for students requesting less than 5 terms of PLA credit must enroll in the appropriate
Introduction to Co-op course as students will be conducting a job search
at the University of
Cincinnati.
5.
PLA
Application
Process
Students must apply for PLA on the PLA website by week five of the semester to have the assessment
completed in the same semester.
https://www.uc.edu/campus-life/testing-services/prior-learning-assessment.html
If granted, PLA would apply to the first co-op semester(s). Note that PLA is typically used by those students who
transfer to UC from other institutions, who complete the PLA Portfolio Review process, and need advanced
standing to meet the minimum required co-op semesters for their degree program. Details of the process should
be discussed with the student’s Cooperative Education Faculty Advisor during the initial meeting. Note that PLA
Credit does not necessarily reduce the time to graduation for most DAAP students.
ELCE // DAAP Co-op Student Handbook // August 2022// 21
VI.
Cooperative
Education
Courses
The Division of Experience-Based Learning and Career Education (ELCE) offers classroom-based introductory
cooperative education courses, mid-curricular courses, and additional preparatory courses. These courses are
taught by the faculty of the Division of Experience-Based Learning
and
Career
Education.
A. Introduction
to
Cooperative
Education
(PD10**)
The Division of Experience-Based Learning and Career Education (ELCE) offers an academic course required for
participants in the Cooperative Education Program. This course is designed to introduce students to the
cooperative education learning model, build their professional portfolio (resume, cover letter, LinkedIn Profile,
interviewing skills, and more) and how it is executed through the Cooperative Education Program. It will prepare
students to maximize learning and assist in the development of strategies and necessary skills for effective
participation in the Cooperative Education Program. This course is graded on the standard A - F scale and carries
one hour of academic credit.
A
grade
of
C-
or
above
in this
course
is
required to
participate
in
PD2091
and the
co-op
program.
B. Professionalism & Purpose for
the Arts
(PD2071)
This
course
is
designed
to prepare
students to
maximize learning
and
career-readiness
through
a major/career-related co-op. This course will acquaint students with employer performance expectations and
assist in the development of the strategies and skills for effective participation
in the employment process. While students build their professional portfolio (resume, cover letter, LinkedIn
Profile, interviewing skills, and more), they will also engage in self-exploration exercises rooted in reflection to
further explore their sense of purpose and to connect major, career, and self with corresponding career
interests. Students will analyze and actively discuss the social and ethical dimensions of the workplace while
unpacking the social construction of professionalism to better understand their relationship with and
development of professionalism. Through active exploration
of the culture of professionalism and the
professional world that waits to meet students upon graduation, this course will assist students in closing the
gap between the academic application of
co-op/career-readiness concepts and their pragmatic utilization in
the workplace while also revealing the purpose that is driving their professional development. Additionally,
students participating in this course will have the opportunity to participate in site selection for a co-op during
a future semester. This course is graded on the standard A - F scale and carries three credit hours of
academic credit.
A
grade of C- of above
in
this
course
is
required
to
participate
in
the
co-op
program.
C. Applied Professional Practice (PD2091)
This course is designed as a complement to the Introduction to Cooperative Education course. This course will
introduce Design, Architecture, Art, and Planning (DAAP) students to their discipline/major-specific cooperative
education (co-op) pathway and Professional Practice Program participation in support of their first Co-op or
Experiential Learning Program placement. This course will follow the DAAP job search timeline and
prepare
students to understand the professional requirements of co-op students practicing in their field, the required
assets for participation in the search, researching their field and discipline partners, interviewing and
professional communications, offer acceptance, PAL and COOP registration, EEP Individual Plan preparation, and
strategies
for securing housing. Completion of this course with a C- or better is required for all enrolled students to
participate in the Professional Practice Program. Course materials will address career topics specific to the
discipline/major of focus for each course section; an understanding of co-op program practices and
procedures; and how to assess personal strengths to shape an individualized career path.
ELCE // DAAP Co-op Student Handbook // August 2022// 22
D. Orientation
to
International
Cooperative
Education
Students who are interested in participating in the International Cooperative Education Program (ICP) are
required to take Orientation to International Co-op or Exploring Culture, Life, and Work Abroad. One of these
courses should be taken at the beginning of a student's participation in the ICP in the sophomore year but can be
taken any time before a student goes overseas. Orientation to International Cooperative Education focuses
specifically on the ICP, while Exploring Culture, Life,
and Work Abroad provides a more holistic overview of university work-abroad programs and preparation for
these programs. Orientation to ICP is designed to introduce students to cultural differences and to the
challenges and opportunities involved in living and working abroad as well
as reinforce the policies and procedures of the ICP. The course helps students develop an awareness of how to
adjust to new environments and creates realistic expectations about an international work experience.
Information
is
provided
about
the
cultures
available
through
the
ICP
and
will
assist
undecided
students
in
choosing a language focus. Students who will work abroad through independent efforts and are not participating
in the ICP are not required to take this course.
E. Exploring
Culture,
Life,
and
Work
Abroad
(PD2010)
This course is designed to introduce students to concepts and practices necessary to successfully live and work
abroad and provides students with an overview of international program options at the university. Students will
examine aspects of culture, as applied to their personal culture and culture
of a target country of their choice. Students will develop strategies to successfully participate in an international
work-abroad experience and will examine social issues that affect cultural participation and equity. This course is
open to all students at the university and can serve as a substitute for Orientation to International Cooperative
Education, for those who choose to participate in the International Cooperative Education Program (ICP).
ELCE // DAAP Co-op Student Handbook // August 2022// 23
VII.
Participating
in
the
Cooperative
Education
Program
After successful completion of the Introduction to Cooperative Education course, Professionalism & Purpose for
Fine Artists, Applied Professional Practice or other applicable courses, and acceptance into the Cooperative
Education Program, the student will receive correspondence from the Cooperative Education Faculty Advisor
instructing the student on appropriate time frames and necessary actions. Due to the varying nature of
discipline-specific job markets and preferences, certain procedures used during participation in the Cooperative
Education Program and the search for a cooperative education position will vary based on student major and/or
advisor. However, all disciplines adhere to the same basic tenets of the job search, interviews, acceptance, and
registration.
A. Cooperative
Education
Calendar
The student is required to be available for employment beginning the first date of the co-op semester through
the end date as prescribed by the Cooperative Education Calendar.
The Division of Experience-Based Learning and Career Education (ELCE) publishes a Cooperative Education
Calendar for each academic year. This calendar is available from on the Division’s website and differs from the
University’s academic calendar.
This calendar provides full-time, practically year-round coverage for employers.
Students participating in ROTC Summer Training or International Co-op Intensive Language Training should
discuss these commitments with their Cooperative Education Faculty Advisor as soon as they are known.
In the instance a student is unable to fulfill the obligation to the Cooperative Education Calendar due to lay-off,
termination, accident, illness, or through no fault of their own, the student should contact their Cooperative
Education Faculty Advisor immediately.
B. Search
for
a
Cooperative
Education
Position
The search for a cooperative education position typically begins one semester in advance of planned
employment. During the first three weeks of the search semester, the student will receive communication and
instruction through individual or group meetings.
All decisions with respect to co-op positions must be made in the light of their effect on the student, the
employer, and the University's program objectives. While the students’ interests are paramount, sufficient
resources are not available to tailor the program to meet highly specialized or narrowly defined experience
preferences. Positions related to a student’s long range career interests are often possible, provided those
interests are consistent with the student's academic studies and such opportunities are available. The
educational value of the experience available from a co-op position, not the pay rate, or location, is the
controlling factor in determining the appropriateness of a student's co-op position. The Cooperative Education
Faculty Advisors refers a student’s credentials
to potential discipline-related employment opportunities.
It is the student’s responsibility to be an active participant in the job search consistently until a position is
secured. This includes following the procedures and communicating clearly with your faculty co-op advisor.
Should any issues arise, these should be communicated to your co-op advisor immediately.
There is no way to compel an employer to hire when there is no need for a student's services. Experience has
shown that most employers are not receptive to the employment of a student with poor academic standing or
one whose previous employment record is unsatisfactory. Therefore,
it is important not only to maintain
satisfactory academic progress but also to provide employers with acceptable job performance. If there are
extenuating circumstances that prevent your return
for a second term, you should notify your co-op advisor and
ELCE // DAAP Co-op Student Handbook // August 2022// 24
submit a Student Petition to the Professional Standards Review Committee.
It is policy to complete a minimum of 2 semesters with an employer prior to requesting a change
of employer
. Students must communicate with their faculty co-op advisor anytime there is a change request.
Experience has shown that, in most cases, it is more advantageous for the student to try to progress within the
organization of one employer than to change continually from one employer to another. Each time a student
starts with a new employer, there is usually a period during which the student is being tested and the employer
may be hesitant to give much responsibility. In addition,
co-op positions often increase in interest and
responsibility after the student has been with the same organization for several co-op semesters.
In line with general University policy, the Division is committed to assisting students who are physically
challenged in gaining full benefit from their participation in the Cooperative Education Program. Every effort is
made to serve all students equally in job referral activities, however, limitations in individual capabilities, needs,
or performance, may limit the options for discipline-related co-op opportunities for some program participants
since, ultimately, employing organizations make the hiring decisions.
1.
Rules that Apply to the Search for a Cooperative Education Position
a.
Geographic
Preference
Students
must
be
willing
to
apply
to
and
accept
a
position
in
any
geographic
location
within
the continental United States. (If there are extenuating circumstances it is the responsibility of the
student to discuss this with the co-op advisor prior to applying to positions or to turning down a co-op
position offer). If a student later attempts to impose restrictions on the co-op position location,
participation in the program may be revoked until a time when the student can fulfill the participation
requirements.
While students may indicate preferences as to geographic location, final decisions are based upon the
actual opportunities available for discipline-related learning.
b.
Students Contacting Employers
Students are not permitted to directly contact employers prior to receiving permission from the
Cooperative Education Faculty Advisors. A student should not approach an employer concerning
employment possibilities unless prior approval has been obtained from the Cooperative Education
Faculty Advisors.
Equal
Opportunity
Employers
of
co-op
students,
whose
policies
and
practices
are
not
found
to
be
consistent
with the institution's policy, will be advised of their need to comply if they are to continue their working
relationships with the Division of Experience-Based Learning and Career Education (ELCE).
The University of Cincinnati does not discriminate based on disability, race, color, religion, national
origin,
ancestry, medical condition, genetic information, marital status, sex, age, sexual orientation, veteran
status or gender identity and expression in its programs and activities.
The university does not tolerate
discrimination, harassment, or retaliation on these bases and takes steps to ensure that students,
employees, and third parties are not subject
to a hostile environment in University programs or activities. See ‘Standards of Professional Conduct,
Notice of Non-Discrimination’ section for additional information and support.
c.
Participation & Professionalism
Students that do not fully participate in the search process as defined by their faculty co-op advisor can
be removed from the search.
Students who exhibit professionalism during their academic semesters (co-op search
semesters) are significantly more likely to accomplish their learning goals and objective
while on their co-op assignments. Therefore, it is the recommendation of the co-op faculty
ELCE // DAAP Co-op Student Handbook // August 2022// 25
that students meet benchmarks of professional behavior while on their academic/co-op
search semester:
1. Students are required to maintain a record a good attendance according to the policy
set forth in all course syllabi for their registered courses.
2. Students are required to turn in assignments on time according to the polices/due
dates set forth in all syllabi for their registered courses.
3. Students are required to schedule and meet with their Co-op Faculty Advisor as
defined in the Co-op search syllabi and/or Canvas course.
4. Students are required to turn in assignments on time for their co-op search course as
outlined in the Co-op search syllabi and/or Canvas course.
5. Students are required to participate fully and professionally in the co-op search
process as outlined in the DAAP Cooperative Education Student Handbook.
6. Student may not be in “Non-Compliance” (see below) as defined in section VII.B.e of
the DAAP Cooperative Education Student Handbook.
d.
Non-
Compliance
As previously stated, it is the student’s responsibility to be an active participant in both the job search
consistently until a position is secured as well as the post co-op reflection process, timely delivery of
documents and meetings. Not meeting these requirements as defined below is Non-Compliance:
1.
Student
responsibilities
in
the
job
search
It is the student’s responsibility to be an active participant in the cooperative education
job search and reflection process.
2.
Pre-Job
Search
Procedures
The job search is a multi-step process and consistent participation is required until a position is secured.
This includes following job search and ELCE DAAP procedures as outlined here as well as communicating
clearly with your faculty co-op advisor(s).
Job search procedures are communicated in the semester syllabus provided to you by your faculty co-op
advisor, and at a minimum include the following:
A.
Mandatory attendance at meetings required by your faculty co-op advisor (for
example, at the beginning of the semester and end-of-the semester)
B.
Attending a post-co-op reflection meeting prior to referrals if you are engaging in the
job search process
C.
Applying to the minimum number of positions to be considered active in the job search
(this will be defined in your syllabus and/or PAL)
D.
Placed the required documentation in PAL prior to the semester deadline for the
semester search
E.
Made job selections in PAL (if required by your faculty co-op advisor) prior to the
semester deadline for the semester search
NOTE: if any of these procedures are not followed you will receive a “Non-compliance
Warning” the day after referrals are sent for the semester
3.
Job
Search
Procedures:
Compliant
procedures
during
the
search
process
include:
A.
Actively participating in interview opportunities and providing a minimum
of 24 hours
to an employer if you are cancelling an interview
B.
Actively responding to direct emails and phone calls from faculty co-op
advisors and employer partners. NOTE: UC email is the official form of
communication.
C.
Responding verbally to acknowledge receipt of an offer from an employer
ELCE // DAAP Co-op Student Handbook // August 2022// 26
within 24 hours.
D.
Responding to an employer offer either within their timeframe given or the
best practice recommendation of THREE business days - whichever comes first.
E.
Update
resume
and
portfolio
4.
Procedures
for
students
returning
to
their
employer
or
students
completing
their
co-op
rotations:
Reflection is a foundational component of experience-based learning and the co-op
model. Students who are both “searching” and those who are returning - or have
otherwise secured a position for the upcoming term outside of the start of the job
search timeline - must adhere to all reflection requirements.
Non-Compliance for
students NOT engaged in the job “search” process is defined as the following:
A.
It is the student’s responsibility to be an active participant in the reflective
process of cooperative education.
B.
This includes the timely completion of the Student Report in PAL, the
scheduling of your meeting, and the completion of any additional
assignments as outlined and required by your faculty co-op advisor(s).
C.
NOTE: your Student Report is due in PAL no later than the FIRST WEEK of
classes for the semester when you return to campus.
D.
NOTE: you must schedule your reflection meeting with your advisor no later
than the SECOND WEEK of classes for the semester when you return to campus.
E.
All
return
reflection
meetings
must
be
concluded
by
week
11
of
the
semester
5.
Non-compliance
Warning:
Students
will
receive
a
“Non-compliance”
warning:
A.
If
the
criteria
in
category
“A”
was
not
met
when
Round
1
Referrals
were
sent
B.
If a job offer was not responded to according to the criteria in category “B”
bullet point three.
C.
Two “non-compliance” warnings during the job search semester will
automatically result in Non-compliance and the student being withdrawn
from the search for the semester in question and required to make-up the
semester in question.
6.
Removal from the Search:
Two “non-compliance” warnings during the job search
semester will automatically result in Non-compliance and the student being withdrawn
from the search for the semester in question and required to make-up the semester in
question.
A.
Students will receive notification that they are Non-compliant and being
removed from the job search week 11 of the semester if they did not apply to
the appropriate total number of positions in both Round 1 and Round 2 of
referrals.
B.
Students will receive notification that they are Non-compliant and being
removed from the job search if they fail an employer-required
pre-employment drug test. Please refer to the UC Student Code of Conduct
for further information as it pertains to other possible university actions:
https://www.uc.edu/campus-life/conduct/student-code-of-conduct.html
C.
Students will receive notification that they are Non-compliant and their
paperwork is being sent to PSRC (Professional Standard and Review
Committee) to recommend a “Waiver with Prejudice” - a semester to
make-up if a co-op offer was turned down and another job was not secured.
D.
Students who are ultimately found to be non-compliant during the job search
ELCE // DAAP Co-op Student Handbook // August 2022// 27
will be removed from the search. Faculty co-op advisors may determine
non-compliance at any time and will communicate this to both the student
and their academic advisor via email. Should this occur, the student will be
required to make up the missing co-op term. This will likely delay the student’s
graduation.
7.
Student Appeals:
If a student
disagrees with a non-compliance decision they should
first have a discussion with their co-op advisor. If the student decides they would like to appeal the non-
compliance decision - they can follow the PSRC procedures as defined in Section XII of this Handbook.
C.
Interviews
Employers
are
encouraged
to
contact
students
directly
to
hold
interviews
for
open
positions.
The
interview
process
is
at
the
discretion
of
the
employer
and
may
include
an
interview(s)
on-site,
on-campus, or over the phone/internet. It is the student’s responsibility to maintain professional decorum when
communicating with employers. If questions arise during this communication,
the student should contact his or
her advisor.
D. Accepting
a
Co-op
Position
2.
Verbal Acceptance and Notification
The co-op position is an agreement between the student and the employer. When the student
verbally accepts a co-op position, they have committed to the position and are no longer in the job
search.
The student must immediately notify the faculty advisor to begin
the co-op assignment and
registration process. Upon this commitment, students must respectfully decline any
additional
interviews or offers.
3.
Dates and Duration
Students
are
required
to
work
the
dates
of
University
Co-op
Calendar.
This calendar dictates the official start and end dates for the semester. Any proposed deviation should
be addressed with the faculty advisor prior to approaching the employer. The calendar is available at
https://www.uc.edu/campus-life/careereducation/employers/hire-student/dates.html
4.
Compensation
The employer determines the rate of pay and the student is directly compensated
by the employer for work performed.
One of the tenants of the Cooperative Education Program is a compensated experience. While positions
are compensated, the primary consideration in the Cooperative Education Program is the learning and
experience a student receives from the opportunity an employer affords. Compensation is set by the
employer, and it is inappropriate for students to negotiate salary. Variances in pay rates exist among
students and positions for numerous reasons such as student ability, tenure with firm, geographic
location, employer pay scales, discipline types, and economic conditions. When considering a co-op
offer, students should take into consideration that the main benefit in participating in any co-op position
is to increase learning and experience in a student’s field of study. Monetary compensation is a
secondary benefit.
When considering compensation, students are encouraged to accept positions where they are paid as
W-2 employees. Independent contracting (1099 contractors) is not permitted. It follows a different
contractual and employment relationship between employer and employee. For example, a W-2
employee receives a paycheck with all applicable taxes take out by the employer, while 1099
contractors are responsible for
paying these taxes on their wages independently. Please see Section XI
E for more information regarding
co-op and independent contracting.
ELCE // DAAP Co-op Student Handbook // August 2022// 28
E.
Relocation
Transportation, relocation, and housing are the responsibility of the student, not the University,
or employer, and must be handled in such a way as not to interfere with starting and completing
a co-op position. Please refer to the DAAP Tribunal website: www.uccoop.com for information on housing, cities,
and a co-op housing survey you can take at the end of each semester to help compile relocation information.
Additionally, please join the “Students Near Me” page on your PAL dashboard as you are searching for co-op
housing and when you are on assignment. This PAL feature will permit you to search for students who are
currently located in the city where you will be heading out to co-op (to contact for housing help) and then to
create a search for the semester while you are on co-op to find connections while you are in that city!
F. Registering
for
Co-op
Cooperative Education is a full-time academic program at the University of Cincinnati. To maintain full- time
student status, a student must be registered with the University for each co-op semester prior to or at the start
of the academic semester. If a student participates in an approved co-op position working two consecutive
semesters, the student must register for EACH semester. (Note: working two semesters is not an option in all
academic programs and is only permissible per the approved schedules permitting this combination.) Students
may not work in a co-op position for three consecutive semesters. Failure to register in the appropriate time
frame can result in serious problems with student loans, health insurance coverage, or visa status.
The
following
steps
should
be
completed
to
register
for
a
co-op
semester:
1.
A student should register for co-op when their early registration appointment opens prior to their
intended cooperative co-op semester as this will a) indicate their intention to be “seeking” a co-op or
EEP position to both their Academic Advisor and Co-op Faculty and
b) secures their full-time status for the upcoming semester. This COOP course is a zero-credit hour, full-
time course and corresponds to the students’ major, semester sequence of co-op, and program major.
2.
Registration adheres to the University’s Open Enrollment schedule and closes on the fifteenth
day of the co-op semester. Students who have secured a position but not registered within
this window will be charged a late registration fee by the University. If an approved delay of
the starting date for the co-op semester has been granted, the student MUST still register
before the specified deadline.
3.
A Co-op Fee will be assessed to the student’s University account. It is the student’s
responsibility to adhere to the University payment schedule to avoid late fees.
4.
After securing a position, the student must notify their Cooperative Education Faculty Advisor and
follow steps as indicated by the advisor or in their syllabus.
5.
Online
co-op assignment can
then
be
completed
in
the
PAL
website:
https://webapps2.uc.edu/elce
by selecting the “I’ve accepted a position” button. During completion of the online co-op assignment,
students are asked to submit salary and supervisor contact information. If some information cannot be
obtained prior to placement process, the assignment can still be completed with this information
omitted. Information should be updated using “Update Supervisory/Salary”
in PAL no later than the first week of the co-op term. The supervisor information and wage
must
be
entered to gain access to the Student Report.
6.
The
student
will
then
receive
a
formal
confirmation
letter
via
email
(a
copy
is
also
sent
to
the
employer).
G. Considerations
During
the
Co-op
Semester
This section is meant to make students aware of the ramifications co-op may have on other student-relevant
issues. Students are advised to contact the appropriate entities who have authority on these issues.
5.
International Students
a.
Students on an F-1 or J-1 visa, to work, must receive formal authorization from UC
International Services, prior to each co-op semester.
ELCE // DAAP Co-op Student Handbook // August 2022// 29
b.
The procedural form issued by the Immigration and Naturalization Service of the United States
Department of Justice states that "Students enrolled in a college or university having alternate
work-study courses as a part of its regular prescribed curriculum may participate in such
courses, without change of status, provided that such periods of actual employment shall be
considered as practical training.”
c.
UC International Services has provided the Division of Experience-Based Learning and Career
Education (ELCE) with the following requirements that must be met each co-op semester to
be eligible to work in the United States.
Failure to adhere to these requirements will
jeopardize student eligibility. Any employment not authorized in writing by UC International
Services is illegal employment and a violation of F-1/J-1 student status.
d.
After securing a co-op position, international students MUST have the employment authorized
by UC International Services prior to working.
In order to obtain the proper authorization to
work, students must submit a Curricular Practical Training eForm in the iBearcatsGlobal system
at
h
tt
p
s
:
//
ib
e
a
r
c
a
t
s
g
lobal
.
u
c
.
edu
.
e.
The Curricular Practical Training form will require certification from your co-op advisor so make
sure you have their correct email address.
These requests take 5 business days to process so
make sure you plan.
Let your co-op advisor know when you have submitted the request so
they can confirm the co-op assignment with UC International Services.
6.
Housing
f.
Students living in University of Cincinnati managed on-campus housing should review the terms
and conditions of their housing contract for the procedure to be released from their housing
and/or meal-plan contract due to co-op participation.
7.
Verification of Full-Time Status
g.
Cooperative Education is a full-time academic program at the University of Cincinnati. During
co-op semesters, properly registered students maintain full-time student status. This status can
be verified for student loan and health insurance purposes through the Office of the Registrar.
8.
State Residency
h.
Students working in a co-op position outside of their home states have occasionally had
problems with authorities who have required them to register their cars locally even though
resident status was only temporary due to co-op participation. As a response to this need,
cooperative education professional societies met with appropriate Motor Vehicle personnel to
resolve this problem. A copy of this resolution can be found in Appendix I. The student is
responsible for all matters regarding state residency.
9.
Health Insurance
i.
The University of Cincinnati Board of Trustees requires all students who are registered as full-
time students to be covered by health insurance, this includes students working in a co-op
position.
j.
Students must be properly registered for the co-op semester to maintain full-time student
status and thus eligibility for University Student Health Insurance.
k.
Students receiving a Waiver through the PSRC are not registered and are not eligible for
university health insurance.
l.
The Division of Experience-Based Learning and Career Education (ELCE) is not involved in health
insurance practices or policies and, therefore, will not assume responsibility for any health
insurance charges for any reason.
m.
Any questions related to health insurance should be directed to the Student Health Insurance
Office at (513) 556-6868.
ELCE // DAAP Co-op Student Handbook // August 2022// 30
10.
Financial Aid
n.
Review information on the Financial Aid website in order to understand and maximize student
aid. It is important for students who rely on financial aid to fund their education to understand
how financial aid may be handled or affected by co-op participation. Most aid is typically
applied to academic semesters. Some aid may be applied to a co-op semester; however, it is
dependent on the type of aid received. It is important to know the aid eligibility and required
adjustments so students can plan for full academic year expenses. After accepting aid online
and reporting planned co-op rotation, if the co-op rotation changes, students should work with
One Stop (onestop@uc.edu or 513-556-1000) to adjust for changes.
o.
Make sure co-op registration is complete prior to the beginning of a co-op semester to ensure
proper crediting of your aid. Failure to register for a co-op semester can cause a loss of financial
aid eligibility.
p.
The Division of Experience-Based Learning and Career Education (ELCE) is not involved in
financial aid practices or policies and, therefore, will not assume responsibility for student
issues with financial aid.
11.
Scholarships
q.
Students in the Cooperative Education Program are eligible to receive all university
scholarships. There are differences in scholarships, so it is important to understand how your
scholarship works. Visit the UC Financial Aid website for more information. Scholarship money
is typically applied to academic semesters; however, it may vary depending on the scholarship.
Contact One Stop or your sponsoring organization with questions: onestop@uc.edu or 513-556-
1000
r.
The Division of Experience-Based Learning and Career Education (ELCE) is not involved in
scholarship practices or policies and, therefore, and will not assume responsibility for
scholarship issues.
ELCE // DAAP Co-op Student Handbook // August 2022// 31
VIII.
Cooperative
Education
Policies
It
is
expected
that
all
students
participating
in
the
Cooperative
Education
Program
adhere
to
the University’s Policies for the Cooperative Education Program. If extenuating circumstances prevent a student
from following the specified policies, the situation should be discussed immediately with the Cooperative
Education Faculty Advisors. In such situations, policy exceptions may be granted by the faculty
advisor or the
Professional Standards Review Committee (PSRC), as deemed appropriate. Failure to abide by the
policies of the
Cooperative Education Program will result in the student being referred to PSRC for action.
A. Cooperative
Education
Calendar
The student is required to be available for employment beginning the first date of the co-op
semester through the end date as prescribed by the Cooperative Education Calendar.
Any
exceptions
must
have
the
prior
approval
of
the
student’s
Cooperative
Education
Faculty
Advisor.
1.
Absence Due to Illness
a.
If, due to illness or serious personal circumstances, a student cannot report for work on a
scheduled workday, the employer should be advised as soon as possible. The Cooperative
Education Faculty Advisors must also be advised if it seems likely that the absence will extend
beyond one week.
b.
Should an absence exceed three weeks of the co-op semester, the student must immediately
contact their Cooperative Education Faculty Advisors to determine if it will be possible to meet
the Learning Outcomes for the semester. The student must complete and return the "Student
Petition for Waiver or Exception" including on the form a detailed explanation of the reason for
and dates of the absence.
2.
Absence for Personal Reasons
a.
The student should not ask the employer for time off from work for any reason, academic,
social, or other, without first obtaining the consent of their Cooperative Education
Faculty
Advisor. The student observes only company holidays, not University holidays or
vacations,
during the co-op semester.
B. Standards of Professional Conduct
While on the work assignment, the student is an employee of the company or agency and is under
the supervision of that organization in the performance of duties. Each student is expected to meet
all the requirements of professionalism inherent in the employing organization.
12.
Notice of Non-Discrimination / Title IX
The University of Cincinnati is committed to creating and maintaining an environment
in which individuals may work, live, learn, and thrive in a harassment-free environment.
The University of Cincinnati does not discriminate based on disability, race, color, religion, national
origin,
ancestry, medical condition, genetic information, marital status, sex, age, sexual orientation, veteran
status or gender identity and expression in its programs and activities.
The university does not tolerate
discrimination, harassment, or retaliation on these bases and takes steps to ensure that students,
employees, and third parties are not subject
to a hostile
environment in University
programs or activities.
The university responds promptly and effectively to allegations of discrimination, harassment, and
ELCE // DAAP Co-op Student Handbook // August 2022// 32
retaliation. It promptly conducts investigations and takes appropriate action, including disciplinary
action, against individuals found to have violated its policies, as well as provides appropriate remedies
to complainants and the campus community. The university takes immediate action to end a hostile
environment if one has been created, prevent its recurrence, and remedy the effects of any hostile
environment on affected members of the campus community.
UC
is
committed
to
the
ideal
of
universal
Web
accessibility
and
strives
to
provide
an
accessible Web presence that enables all university community members and visitors full access to
information provided on its websites. Every effort has been made to make these pages as accessible as
possible in accordance with the applicable guidelines.
Report discrimination, harassment, or retaliation based on sex, sexual orientation,
gender, and gender identity or expression to:
Title IX Office
3115
Edwards
I
45 Corry Blvd.
Cincinnati, OH 45221-0158
Phone: (513) 556-3349
Email:
Report discrimination, harassment, or retaliation based on disability, race, color, religion, national
origin,
ancestry,
medical
condition,
genetic
information,
marital
status,
age,
and
veteran
status
to:
Office of Equal Opportunity & Access
5150 Edwards I
45 W. Corry Blvd.
Cincinnati, OH 45221-0214
Phone: (513) 556-5503
Email:
oeohelp@uc.edu
13.
Mental Health Services
Counseling
Services,
Clifton
Campus
Students have access to counseling and mental health care through the University Health Services
(UHS), which can provide both psychotherapy and psychiatric services. In addition, Counseling and
Psychological Services (CAPS) can provide professional counseling upon request; students may receive
five free counseling sessions through CAPS without insurance. Students are encouraged to seek
assistance for anxiety, depression, trauma/assault, adjustment to college life, interpersonal/relational
difficulty, sexuality, family conflict,
grief and loss, disordered eating and body image, alcohol and substance abuse, anger management,
identity development and issues related to diversity, concerns associated
with sexual orientation and spirituality concerns, as well as any other issue of concerns.
After hours, students may call UHS at 513-556-2564 or CAPS Cares at 513-556-0648.
For
urgent
physician
consultation
after-hours
students
may
call
513-584-7777.
14.
Campus Resources available to you during your Co-op placement
Even while you are off campus, your co-op/internship advisor is still available and wants
to
hear from you during your co-op, internship, or experiential learning placement. Your
advisor/instructor contact information is available to you in Catalyst (co-op advisors) OR
Blackboard/your course syllabus (internship advisor). If you have any questions or concerns, please do
not hesitate to reach out, as they are a resource to you before, during and after your experiential
learning placement.
While on co-op, you are still considered a full-time UC student and have access to the below resources
ELCE // DAAP Co-op Student Handbook // August 2022// 33
and services:
•
Accessibility
Resources
Contact for academic accommodations or specialized services. Phone: 513-556-6823
•
Campus
Recreation
Center
Note: Access to the Campus Recreation Center while on co-op/internship requires a membership
fee that is the same cost as the semester student fee for students. While on co-op you are not
automatically charged all student fees as you are when taking a full semester of classes. Phone: 513-
556-0604
•
Counseling
and
Psychological
Services
(CAPS)
To speak with a counselor 24/7,
call (513) 556-0648
and press 1
CAPS can recommend face-to-face counseling in your local area (if outside Cincinnati)
•
Student
Affairs
and
Services
Student Affairs includes, for example, the African American Cultural and Resource Center (AACRC),
Ethnic Programs and Services, LGBTQ Center, Women’s Center, Student Activities and Leadership
Development (SALD), and Student Wellness Center.
Explore and engage in a variety of co-curricular activities
Access resources that fit your needs and schedule
•
Title
IX/Sexual
Harassment/Misconduct
If you experience any kind of harassment or unfair treatment on the basis of race, color, religion,
religious creed, gender, gender identity and expression, sexual orientation, age,
pregnancy/parenting status, national origin, ancestry, genetics, disability or veteran status while
employed, contact your Cooperative Education Faculty Advisor or the Title IX office immediately.
Even while you are not on campus, and as an employee in the workplace, you possess the same
rights as an on-campus student.
Note: If you desire a higher level of confidentiality than talking with faculty or staff members on
campus who are mandatory reporters (including Cooperative Education Faculty Advisors), there
are confidential resources at UC, including professional counselors at CAPS and Women Helping
Women Campus Advocates at the UC Women’s Center.
•
International
Services
Contact for cultural, work authorization and immigration services support. International students
leaving the country must contact International Services in advance of their trip to update their I-
20. International students preparing to participate in any curriculum-based work experience (co-
op, internship, service learning, etc.) must submit and receive approval for their Work
Authorization Request in iBearcatsGlobal prior to their first day of employment. Phone: 513-556-
4278
•
University
Health
Services
All UC students can receive medical attention regardless of insurance status. All registered students
may be seen at University Health Services.
In the case of medical assistance, your insurance will be
charged, and the associated deductible and co-pays will apply. If you have UC’s student health
insurance, the visit will be covered 100% without a co-pay. If you do not have any insurance, you
will be considered "self-pay" and can be seen for $85 (as of May 2018) at the time of service. Phone:
513-556-2564
Note: UC’s student health insurance can be used anywhere in the US, so students on co-op
outside of Cincinnati can continue to use it. You will be charged deductibles and co-pays for
care, as with any outside insurance. If you are close enough to come to UHS for medical
attention, you will not have to pay these associated costs.
ELCE // DAAP Co-op Student Handbook // August 2022// 34
•
Veterans Programs and Services
Connect with a variety of on-campus, local and national resources. For veterans navigating tuition
costs and the GI Bill, VPS is a great resource as well. Phone: 513-556-6811
C.
Work
Tenure
The student is required to work with the same employer a minimum of two co-op semesters in the majority of
DAAP majors. Experience has shown that the first semester in a co-op position with a company involves a high
level of training and acclimation, and it is after this first semester that students are able to function at a higher
level and contribute in the position.
If there are extenuating circumstances that prevent your return for a
second term, and you are in a major where returning is the expected process, you should notify your co-op
advisor and submit a Student Petition to the Professional Standards Review Committee.
D. Change of Employer
If a student has fulfilled the required work tenure with a co-op employer, a student may seek approval to pursue
a change in employer. Additionally, situations may arise in which the student, involuntarily, has a need to change
employers. In these situations, the following policies apply:
15.
Voluntary Change
a.
If a student has completed two co-op semesters with a single employer and desires or has a
need to change employers, the student must complete and submit a ”Change of Employer”
form in PAL by the second week of the preceding academic semester in which the change is
sought. This request must be approved prior to a student participating in job search activities.
Prior to making decisions regarding changes in employment status, a student should contact the
cooperative education faculty advisor.
i.
Example: A student wishing to change employers for the upcoming Spring Semester
must turn in the completed form by the end second week of the Fall Semester.
b.
Changes in assignment are permitted but are not granted solely on a basis of student financial
gains, personal commitments or assumed responsibilities. The reasons for desiring a change
must be set forth in detail. A student
must not
initiate a discussion with an employer
concerning the desire to change employers without the prior approval of the Cooperative
Education Faculty Advisor.
16.
Involuntary Change
c.
If a student is unable to return to the previous employer, a “Change of
Employer”
request must be completed and submitted in PAL as the situation is known,
but no later than, the end of the second week of the academic semester preceding the co-op
semester in which a new position is needed.
i.
Example: A student needing a new position for the upcoming spring semester must turn
in the completed form by the end of the second week of the fall semester.
d.
Events could include, but are not limited to, layoffs, position or budget cuts,
or employer reorganization.
E.
Classes
During
the
Co-op
Semester
A student is not permitted to take any academic courses that would conflict with the regularly established work
hours as determined by the employer. While students may elect to take courses outside of regular work hours
during the co-op semester, they must follow all rules, regulations and procedures in doing so as required by their
college.
ELCE // DAAP Co-op Student Handbook // August 2022// 35
F.
Independent
Contracting
The Division of Experience-Based Learning and Career Education (ELCE) does not consider it appropriate for
employers to engage the services of students as consultants or independent contractors, when such an
arrangement involves the student's official co-op participation.
Students
are
advised
not
to
accept
co-op
positions
under
these
conditions.
Should a student on his or her own choose to accept such a position, then that decision is solely
that of the student, and the University of Cincinnati will not be party to the agreement between
the student and the employer. The Division takes this position since students in the Cooperative
Education
Program are in a learning status, are considered as regular employees of the organization where they
work, are
assigned duties and are supervised by the employer, and the work performed is for the benefit of the employer.
There are also serious questions about the legality of employers classifying co-op students as consultants or
independent contractors under the Internal Revenue Code.
Beyond the basic legal questions, there are concerns about the possible lack of student awareness about the
status of their protection under workman's compensation, payroll deductions for taxes
and
social
security,
and
possible
penalties
should
students
fail
to
pay
self-employment
taxes.
There
are
also
other
related
issues
that
could
have
an
adverse
impact
on
the
wellbeing
of
a
student.
G. Unemployment
Compensation
Students may not apply for unemployment compensation based upon periods of Cooperative Education
employment.
It is not ethical for a participating student to request or receive unemployment compensation based upon
periods of Cooperative Education employment. Such application on the part of a Cooperative Education student
is in violation of most state laws, including Ohio, and would be a breach of the good faith understanding
between the student and the Cooperative Education employer. Any student who makes an inappropriate
application for unemployment compensation will be subject to immediate suspension from the Cooperative
Education Program.
H.
Suspension
or
Withdrawal
Participation in the Cooperative Education Program is affected by academic suspension or withdrawal from an
academic program. Students under suspension are restricted from making forward progress in their academic
program.
17.
Academic Suspension
a.
In the event a student is suspended from his or her academic program or college, he or she
should contact his or her Cooperative Education Faculty Advisor. Should the suspension occur
during a co-op semester, the student should not resign from the co-op position. He or she
should contact the Cooperative Education Faculty Advisor. If this procedure is not followed, the
student will not be permitted to re-enter the Cooperative Education Program at the conclusion
of the suspension.
18.
Cooperative Education Suspension
b.
The Professional Standards Review Committee (PSRC) can issue a cooperative education
suspension to
a student for failing to comply with Cooperative Education Program policies
which includes unprofessional conduct while employed in a co-op position. Note: If a student
receives more than one Non-Compliance warning, this will result in a probation with potential
recommendation for suspension from the PSRC committee. This sanction typically results in
academic suspension.
19.
Official Withdrawal from the Cooperative Education Program
ELCE // DAAP Co-op Student Handbook // August 2022// 36
c.
If a student transfers out of an academic degree program after acceptance to and/or
participation in the Cooperative Education Program, the student must notify the
Cooperative Education Faculty Advisor of their withdrawal.
d.
If the student is transitioning into a different degree program at the University of Cincinnati
which offers cooperative education, the student should follow the Transition/Transfer Student
Application Process as describe in an earlier section.
20.
Unofficial Withdrawal from the Cooperative Education Program
e.
If, after initiating the job search process, or holding a co-op position, a student elects to
discontinue the job search and/or active participation, the student is considered withdrawn
from the program and may face academic sanctions as determined their faculty advisor, college,
and the Professional Standards Review Committee.
f.
Once a student's resume is distributed to employers, they are considered actively participating in the
program. In disciplines where co-op is optional, once a student completes a co-op semester, then the
number of co-op semesters agreed to in the degree plan becomes an integral part of the student's
academic program. In disciplines where co-op is mandatory, unofficial withdrawal from the Cooperative
Education Program can jeopardize academic standing.
ELCE // DAAP Co-op Student Handbook // August 2022// 37
IX.
Military Obligations
Any student who is a member of, or who contemplates becoming a member of a military organization, including
ROTC, should contact their Cooperative Education Faculty Advisor immediately.
The student should plan to meet with the co-op faculty advisor to discuss military commitments in relation to
participation in the Cooperative Education Program. It is the student’s responsibility to understand the
commitment requirements of both the military and Cooperative Education Program. Please see the following
section detailing military obligations within the Cooperative Education Program.
A. Selective
Service
Students participating in the Cooperative Education Program are classified as full-time students
of the University of Cincinnati, so long as they are registered for each semester, including the
co-op semester. See Verification of Full-time Status.
B. Non-ROTC
Military
Training
Students who are considering non-ROTC military training (Reserves, National Guard, etc.) should consult their
Cooperative Education Faculty Advisor immediately to determine how this will affect Cooperative Education
participation.
C.
Reserve
Officers
Training
Corps
(ROTC)
In keeping with University policy, students in the Cooperative Education Program are accommodated when
participating in ROTC programs. Both the Army
and the Air
Force
offer a five-year, full-time
program for
students
in the Cooperative Education Program. Students should meet with the appropriate personnel in the ROTC
program to determine the best schedule to meet requirements for the academic major, co-op, and ROTC. Both
services offer Advanced or Two-year Programs for qualified students.
D. Student
Responsibilities
Students
enrolled
in
an
ROTC
program
must
contact
their
Cooperative
Education
Faculty
Advisor
at the start of their sophomore year or upon enrollment in the Program to make the appropriate arrangements
for the summer field training semester (a minimum of one semester advance notice
is
essential).
The student should submit a Student Petition Form for consideration by the Professional Standards Review
Committee (PSRC). This form is available on the ELCE website. Approval of this petition by
the
PSRC
permits
the
student
an
exception
to
the
requirement
of
an
uninterrupted
sequence
of
co-op semesters and a deviation from the Cooperative Education Calendar. However, by exercising this option,
the student forfeits recognition of a completed co-op semester for that summer semester. If students meet all
the other cooperative education requirements of their major, this exception will not affect certification in the
Cooperative Education Program. If a student can participate in the summer field training and still
complete
fourteen weeks in a co-op position,
a petition is not necessary.
If necessary, Field Training does not occur during the student’s final co-op semester, the student's Cooperative
Education Faculty Advisor will attempt to arrange a leave of absence with the student's employer for the period
of summer training. When job continuity is interrupted in this manner, it may not be possible for the student to
be employed at the same position, by the same employer, or in the same industry in the next co-op semester.
ELCE // DAAP Co-op Student Handbook // August 2022// 38
X.
Cooperative
Education
Semester
Requirements
There are five requirements to be completed during each co-op semester. These requirements include
registering for the semester, completing co-op assignments, performing work evaluated as satisfactory or better,
working the prescribed calendar dates, and completing a post co-op reflection.
If
a
student
works
consecutive
semesters,
they
are
required
to
complete
all
requirements
for
each
co-op semester. This includes registration for each co-op semester during the appropriate registration window
and
completing the student report for each co-op semester.
A.
Registration
Registration for the co-op semester is to be completed by the student according to the registration process
detailed in an earlier section of this document.
Should a student have a Registration or Financial Block on their University account, it is the student’s individual
responsibility to rectify the issue through proper channels within the College and/or One Stop. Once the Block
has been lifted, the student is responsible to complete the co-op registration.
Failure to properly register for a co-op semester can result in loss of full-time student status, health insurance,
financial aid, and scholarship distribution in addition to the co-op semester not fulfilling
the
student’s
graduation requirements.
B.
Assignments
Reflection is a critical component of learning through cooperative education. Throughout participation in the
Cooperative Education Program, tools and assignments are provided to facilitate reflection and learning. These
assignments are accessible through the Professional Assessment and Learning (PAL) website.
Assignments must be completed by the last day of the co-op work semester and submitted through the PAL
website.
Failure
to
submit
student
assignments
and
meet
with
the
Cooperative
Education
Faculty
Advisor
will result in an incomplete “I” or “U/P” grade for the semester or semesters. Grades given by the Division of
Experience-Based Learning and Career Education (ELCE) for academic courses are a part of the official University
grading system. All grades given by the Division are recorded on the official grade report issued by the Office of
the Registrar.
The Student Report is the primary assignment for each full-time co-op semester. This one document
encompasses goal setting, mid-term evaluation, and self-reflection. The Student Report is substantial, and
students should allow ample time for completion.
1.
Student Report-Part 1
To start the co-op semester, students are to schedule a meeting with a supervisor to set
expectations
and goals. In each semester, the student is to establish two goals and strategies to meet these goals, in
collaboration with a supervisor. Additional goals are pre-established
by the co-op faculty, and
students work in collaboration with a supervisor to develop a strategy to meet
these goals as well.
Student learning objectives support the cooperative education experience and assist
both employer and
student in achieving a positive and productive co-op semester. Learning objectives, or goals, along
with a plan to meet the objectives, should be established during the first three weeks of
the co-op
semester.
At the mid-point and conclusion of the co-op semester, learning objectives are reviewed by the student
and supervisor.
ELCE // DAAP Co-op Student Handbook // August 2022// 39
2.
Student Report-Part 2
At the mid-point of the semester, students again are required to meet with a supervisor to discuss
progress in the role as well as progress toward established goals. During the co-op semester, students
increase their understanding of a particular topic as an exercise in self-directed learning. While the topic
of the student project should be viewed during the mid-point of the co-op semester, the student should
complete the project during the final two weeks of the semester utilizing knowledge and experience
recently gained.
3.
Student Report-Part 3
The
final,
most
lengthy
component
of
the
assignment
is
a
self-assessment
completed
by
the student to reflect upon professional, technical, and personal skills and learning. Reports prepared
while still on the job are more comprehensive and thus of greater value to both the student and the
Cooperative Education Faculty Advisor than those prepared hurriedly and from memory later.
The
Student Report should be completed in its entirety during the final two weeks of the co-op
semester.
C. Employer
Report
All students are evaluated by their supervisor each co-op semester using the Employer Report administered
online through PAL. It is also acceptable for an employer to complete and upload
a company-specific
evaluation form. This report is viewed as a performance evaluation and the student's
Cooperative Education
Faculty Advisors reviews the ratings with the student and uses
this form as a basis for counseling and advising
the student regarding individual professional development. If a
student receives a failing grade, the student may
not receive recognition of a completed co-op semester.
A reminder to complete this form is emailed to the supervisor each semester by ELCE. It is noted that during the
registration process, a student denotes their supervisor in the PAL system. The contact entered in this field is the
individual who will be prompted to complete the Employer Report. During the semester, a student can log into
the PAL system and change their supervisor. This should be done in the case of supervisor changes or to
have day-
to-day work activities properly evaluated.
D.
Post
Co-op
Reflection
During the academic semester following a co-op semester, each student is required to schedule and complete a
group or individual meetings with their Cooperative Education Faculty Advisor (Post Co-op Reflection). Students
will be contacted by their Cooperative Education Faculty Advisor about setting up the individual or group
meetings.
These reflection meetings provide an opportunity to review the last co-op assignment, to discuss any problems
and to focus on learning outcomes and future learning goals.
E. Summary
of
Requirements
In
summary,
to
receive
a
passing
grade
for
the
co-op
semester,
a
student
must:
1.
Register their
co-op assignment
via the
Division’s online PAL system.
2.
Register for the co-op assignment via the Registrar (please consult your co-op advisor for course
number
each semester).
3.
Complete the assigned Student Report for each semester worked. Encourage completion and review of
the Employer Report for each semester worked.
4.
Perform
work
which
the
employer
evaluates
as
satisfactory
or
better.
5.
Work the entire semester as prescribed by the Cooperative Education Calendar. This information is
confirmed through both the Student and Employer Reports.
6.
Schedule and complete a post co-op reflection meeting with the assigned Cooperative Education Faculty
Advisor following the co-op semester.
7.
Complete
any
additional
requirements
assigned
by
the
Cooperative
Education
Faculty
Advisor.
ELCE // DAAP Co-op Student Handbook // August 2022// 40
XI.
Cooperative
Education
Recognition
and
Certificates
The Division of Experience-Based Learning and Career Education (ELCE) awards certificates for participation to
qualified students graduating from the Cooperative Education Program. These certificates are University-
recognized and noted on student’s transcripts. These certificates and
the way in which they are earned are described below. Students must receive passing grades in
all Professional Practice courses to receive a certificate.
A. Cooperative
Education
&
Practice
Excellence
A Certificate of Cooperative Education & Practice Excellence is awarded by the Faculty of the Division of
Experience-Based Learning and Career Education (ELCE) for excellence in participation in the Cooperative
Education Program. To be eligible for the Excellence certificate, a student must satisfactorily complete, with no
exceptions, the following number of co-op semesters.
Every student is required to continue an alternating co-op schedule up to and including those in the year of
graduation. In some cases, this may result in the accumulation of more than the normal number of semesters
needed for the certificate.
School
or
Program
Co-op
Semesters
School of Design (all majors)
5
Fine
Arts
3
Urban
Planning
5
BS
Arch
3
Interior
Design
5
B. Cooperative
Education
&
Practice
Participation
A Certificate of Cooperative Education & Practice is awarded by the Faculty of the Division of Experience-Based
Learning and Career Education (ELCE) to those students who are ineligible for an Excellence Certificate, but who
have
satisfactorily
completed
all available co-op
semesters since their enrollment
in the
program.
Every
student
is required to continue an alternating co-op schedule up to and including those in the year of graduation.
C. International
Cooperative
Education
Certificate
A Certificate of International Cooperative Education Program Participation is awarded to those students who
fully participate in the formal ICP and meet the academic requirements.
D. Recognition
and
Honors
Awards of recognition are presented annually to a select group of seniors who have demonstrated outstanding
achievement
on
their
co-op
assignments.
An
award
is
available
in
each
of
the
undergraduate
degree
programs.
ELCE // DAAP Co-op Student Handbook // August 2022// 41
XII.
Professional
Standards
Review
Committee
(PSRC)
To maintain the standards of the University of Cincinnati and the Division of Experience-Based Learning and
Career Education (ELCE), as well as the best interest of the individual student’s education, ELCE has established
the Professional Standards Review Committee (PSRC). The Committee is composed of faculty
members elected
by ELCE for the purpose
of maintaining program standards.
A.
PSRC
Cases
The PSRC reviews all matters pertaining to petitions of irregularity, conflict resolution, and violations of program
rules. Additionally, any variance to an uninterrupted sequence of co-op semesters because of any activities,
unemployment, or other events, must be approved through petition to the PSRC. Some common situations are
outlined below.
21.
ROTC/Military Summer Training
a.
A student participating in a ROTC summer training program requests to do so via a PSRC
Petition form.
22.
Medical
b.
A student does not work a term of co-op due to medical reasons.
23.
Unemployment
c.
In the case that a student is unable to secure co-op employment or is relieved of position
duties, a Petition for Waiver or Policy Exception is submitted to the PSRC.
24.
Schedule
Irregularity
d.
Any request for schedule irregularity, section change, exception or interruption to an
uninterrupted sequence must be submitted to PSRC via a Petition for Waiver or Policy
Exception.
25.
Possible
Offenses
e.
Some examples of offenses which may result in PSRC action are listed below yet are not limited
to examples shown here. Serious offenses can result in Suspension and Dismissal.
i.
Dishonesty
- Furnishing the Division or co-op employers false written or oral
information.
ii.
Violation of Probation
- Violation of Program rules and regulations while on probation
for a previous action.
iii.
Employer Termination
- A student is terminated by the employer due to improper
behavior or other misconduct by the student while officially fulfilling a co-op semester
with the employer.
iv.
Unauthorized Change of Co-op Employer
- Violation of the requirement to have official
ELCE approval of any change in the student's co-op employer.
v.
Unsatisfactory Performance
- Two or more unsatisfactory performance reports from
the student's co-op employer(s).
vi.
Disregard for Policy
- A pattern of disregard for policies by a student as evidenced by
prior warnings or probation sanctions by the Division.
B.
PSRC
Outcomes
The PSRC reviews both Student Petitions and Faculty Recommendations to come to a decision.
Outcomes of the PSRC decision may be a program waiver, policy exception and/or academic sanctions.
ELCE // DAAP Co-op Student Handbook // August 2022// 42
1.
Waiver
a.
A waiver has no detrimental effect on the student’s participation in the Cooperative
Education Program or projected date of graduation. This designation is utilized when a
student is unable to secure or complete an appropriate co-op position or assignment
through no personal fault.
b.
Common causes of a waiver may include – failure to secure an appropriate co-op
position due to the economy after all reasonable efforts were made, termination of a co-
op position for reasons other than performance (e.g., illness, participation in a ROTC
Summer Training), or any situation where a penalty regarding co-op semester
requirements certification would be inequitable.
2.
Policy Exception
a.
A policy exception has no detrimental effect on a student’s participation in the Cooperative
Education Program, or projected date of graduation. This designation is utilized when a student is
granted an exception to a co-op policy to fulfill their co-op work semester.
b.
Common causes for a policy exception may include – starting a work semester late or leaving early
due to participation in a study abroad program, requesting a change of employer, participating in a
second or third EEP or any other situation deemed an exception to a policy.
3.
Policy Violation
a.
A policy violation may have a detrimental effect on a student’s participation in the
Cooperative Education Program, or projected date of graduation. This designation is
utilized when a student violates a program policy and is recorded as a Participation
Violation.
b.
Common causes for a policy violation may include – starting a co-op work semester late
or leaving early for no approved reason, changing employers without prior approval, or
providing false information to an employer. A co-op employment violation will result in
loss of recognition for the co-op semester and could include the addition of a co-op
semester as a program requirement. This action could be coupled with academic
sanctions.
4.
Participation Violation
a.
A co-op participation violation is given when a student does not participate in a
cooperative education work semester because of their own actions. A co-op participation
violation will result in loss of recognition for the
co-op semester and could include the addition
of a co-op semester as a program requirement. This action could be coupled with academic
sanctions and is recorded as a Participation Violation.
b.
Common causes for a participation violation may include – a student is unable to secure
or complete an appropriate co-op position due to failure or refusal to comply with
Cooperative Education policies, personal restrictions as to geographic locations, section
availability, salary level, or violations of standards or professional conduct for the co-op
semester that result in loss of job.
5.
Academic Sanctions
a.
A student admitted to the Cooperative Education Program of the University of Cincinnati
accepts the responsibility to know and comply with all institutional and Division rules, the
Student Code of Conduct, and standards that govern the Program. In general, when a
student demonstrates unwillingness to obey the rules governing conduct for Cooperative
Education Program participation, the individual will be treated the same as one who failed
in traditional classroom courses and may be suspended or dismissed from the
Cooperative Education Program. The University of Cincinnati’s Student Code of Conduct,
which defines the behavior expected of students, is applicable to students while in co-op
positions. Copies of this Code are available for review in the following locations: all
Student Affairs and Services offices, student organization offices, College Deans’ offices,
and the Office of the University Ombuds.
b.
Proven failure to meet these regulations and standards justify appropriate academic
sanctions by the Professional Standards Review Committee of the Division of
Experience-Based Learning and Career Education (ELCE). The academic sanctions
include Warning, Probations, Suspension and Dismissal. These sanctions are serious
matters, especially so for students in programs where the satisfactory completion of the
ELCE // DAAP Co-op Student Handbook // August 2022// 43
Cooperative Education Program is part of the degree requirements (like DAAP) and may
delay graduation.
c.
The various sanctions are defined as follows:
i. Warning is an official notification to the student that his or her behavior has been
unacceptable. Any further misconduct may result in a more severe sanction.
ii. Probation is an official notification to the student that his or her behavior has
been unacceptable. This action becomes a part of the student’s record and could
result in probation status in the student’s academic unit. This sanction is in effort
for a specified period as determined by the Professional Standards Review
Committee. After receiving notice of probation, it is the responsibility of the
student to confer with his or her Cooperative Education Faculty Advisor to discuss
any questions concerning the probation and to plan an appropriate course of
action to avoid further difficulties. Any further misconduct on the student’s part
during the period of probation may result in suspension or dismissal from the
Cooperative Education Program.
iii. Suspension prohibits the student from participating in the Cooperative Education
Program of the University of Cincinnati for a specified period. A suspension
period does not typically exceed one calendar year. The Professional Standards
Review Committee will determine the effective beginning and ending dates of the
suspension. The Cooperative Education action could result in suspension from
the student’s College. Suspension requires that the student must petition for
readmission. Suspended students will be notified in writing as to the rationale for
the action and when they will be eligible to apply for readmission into the
Cooperative Education Program. Once readmitted into the program, if the student
then later fails to comply with Program policy, this will normally result in dismissal.
iv. Dismissal prohibits the student from ever participating in the Cooperative
Education Program of the University of Cincinnati. In cases of serious
misconduct, a student may be dismissed without any previous disciplinary action
by the Professional Standards Review Committee. Dismissed students will be
notified in writing as to the rationale for the action and the effective date of the
dismissal. Dismissal actions are terminal and readmission to the Program is
normally not permitted.
C.
Petitioning
In all cases, either or both the faculty advisor and the student may present the issues and relevant
information to the PSRC via petition.
1.
Student Petition
a.
It is most advisable for the student to submit the initial petition to the Committee. The
following steps should be following by a student presenting a case to the Committee
i.
Secure a copy of the “Student Petition for Exception or Waiver” form on the
ELCE website or from the faculty advisor.
ii.
Follow the instructions on the form to complete the petition form, including any
supporting documentation, and email the completed form to Susan Frazer at
invited to comment via the submission of a Faculty Response form.
iii.
The PSRC will meet (typically at the beginning and end of the term) to review
submitted petitions.
iv.
After the Committee meets and reaches a decision, a copy of the decision of the
Committee will be emailed to the student.
v.
The student should contact the faculty advisor to confirm the impact of the
Committee’s decision on the schedule for future participation in the Cooperative
Education Program.
ELCE // DAAP Co-op Student Handbook // August 2022// 44
2.
Faculty Petition
a.
If a student does not submit a petition for their situation/circumstance, or the Cooperative
Education Faculty Advisor deems it appropriate, the faculty advisor may submit a petition
for the student case without a Student Petition. In this situation, the faculty completes and
submits the Faculty Referral.
b.
After the Committee meets and reaches a decision, the written decision of the Committee
will be communicated to the student. After receiving the decision, the student should
contact the faculty advisor to confirm the impact of the Committee’s decision on the
schedule for future participation in the Cooperative Education Program.
3.
Appeals
a.
In a few cases, the student or the Cooperative Education Faculty Advisors may feel that
the decision of the Committee is inappropriate or that the case was not presented
effectively in the petition. In such instances, the decision may be appealed. All appeals
related to a Committee decision must be submitted within 30 days of the receipt of the
decision which is being appealed. Appeals are determined by the Chair of the PSRC,
Dean of Experience-Based Learning or their designee, Dean of the College of DAAP or
their designee. If the Chair of the PSRC was directly involved with the student who is
appealing the PSRC decision, either as current or past faculty co-op advisor, the Chair
must recuse themselves and the Dean of ELCE will designate another PSRC committee
member to serve in the Chair’s absence.
